AECOM Executive Assistant in Taguig City, Philippines
At AECOM, we’re delivering a better world.
We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.
Our clients trust us to bring together the best people, ideas, technical expertise, and digital solutions to our work in transportation, buildings, water, the environment, and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.
Here, you will have the freedom to grow in a world of opportunity.
We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.
We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.
We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.
When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started.
AECOM is seeking an Executive Assistant to be based in Manila, Philippines
The Executive Assistant will provide administrative support to the global leadership team. This position requires a high level of resourcefulness, administrative skills, ability to prioritize and multi-task, excellent communication skills and the highest degree of confidentiality.
Manages and maintains Executive’s professional and personal calendar in Microsoft Outlook, including assisting the Executive with personal scheduling, within limits and at his/her discretion; applies understanding of executive's priorities in scheduling meetings.
Prepares travel arrangements (domestic and international); air, hotel and car arrangements
Facilitates and manages the Executive’s accessibility and open lines of communication with staff; interfaces with internal and external customers on behalf of executive and company
Reads and routes all incoming mail and email for the Executive; proofreads and edits emails and correspondence for errors; initiates draft correspondence for executive review
Meets regularly with Executive to review status of projects; plan key events, meetings and upcoming travel; and prioritize open action items
Provides support and acts as back up for other Executive Assistants
Creates and maintains reports, spreadsheets, and other necessary documents in response to and in anticipation of executive's needs
Interacts and communicates with all levels within the company; develops effective networks with peers, as well as external professional groups
Identifies opportunities for process improvement and recommends special projects and initiatives related to general business administration
Maintains department organization charts and email groups
Sharepoint database administration
Organize and manage Team shared files
Works with peers to execute approved project activities
Processes documents for other departments as needed
Reroutes documents to other approvers when necessary
Prepares, reviews, submits and tracks Executive’s expense reports for reimbursements
Enters, tracks and processes departmental expenses and invoices for payment
Process Purchase Requests, Purchase Orders, Invoice Coding, vendor setup and AP coordination
Collaborates closely with peers to understand and enhance the value of the EA role
Perform other related projects and duties as assigned
Minimum Requirements :
Strong experience working in Microsoft Word, Excel, Outlook, and PowerPoint required
Highly motivated with ability to function well in a fast-paced environment;
Excellent interpersonal, organizational and communication skills;
Strong attention to detail with an ability to deliver accurate documentation and task completion;
Experience composing and preparing correspondence and reports
Demonstrated excellent verbal and written communication skills, and experience drafting reports and correspondence to a diverse audience
Experience managing multiple and changing demands, details, and deadlines
Experience working with a global team
Good understanding of Administrative and Vendor Support functions
Working knowledge of company organizational structures, terminology, and policies and procedures; experience with and/or working knowledge of functions, terminology, and policies and procedures applicable to assigned department
Experience with project coordination and budget tracking
With infrastructure investment accelerating worldwide, our services are in great demand, and there’s never been a better time to be at AECOM! Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility.
AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.
As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
Join us and let’s get started.
Business Line: Geography OH
Business Group: DCS
Strategic Business Unit: GBS
Career Area: Administration
Work Location Model: Hybrid