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Job Information

AECOM Bids and Proposal Specialist in Taguig City, Philippines

Job Summary

AECOM is seeking a Bids and Proposals Specialist to be based in Manila, Philippines

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunities for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise, and digital solutions to our work in transportation, buildings, water, the environment, and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.

Job Description:

The proposal/bid coordinator is responsible for maintaining efficient and high calibre support for marketing and business development activities. They will perform accurate, timely and efficient delivery of services in support of clients’ requirements and achieve excellent client service that enhances AECOM’s reputation in the marketplace. The key focus of the role is to manage documentation for high quality bid and proposal documents.

Bids and proposal submissions

  • Produce high quality proposal submissions, presentations and printed qualification materials in response to formal and informal client solicitations, including Letters of Interest (LOIs), Expressions of Interest (EOIs) Requests for Qualifications (RFQ), Requests for Proposals (RFP) and/or for positioning efforts in accordance with AECOM brand guidelines and to meet client requirements

  • Collect and assemble proposal and presentation content from company archives (such as resumes and project profiles), sub-consulting firms, and technical content providers (e.g. proposal manager and technical/professional staff).

  • Coordinate and lays out documents and presentations, and where appropriate complete printing and binding or other final production of projects.

  • Coordinate input of technical components and write non-technical components

  • Develop and edit simple graphics

  • Review and edit proposals

  • Submit proposals to clients

Other bid related responsibilities

  • Coordinate the writing of Project Summaries post proposal submission

  • Update and maintain proposal library and project profile library

  • Review, filter and distribute tenders received from online tender search services

  • Update and maintain Salesforce database and produce reports on request

  • In conjunction with the marketing team develop marketing collateral (capability statements, skill sheets, project data sheets and CVs in line with corporate guidelines

  • Performs other marketing and business development activities such as collection of market research, design and production of marketing collateral or other related materials.

Minimum Requirements

  • Minimum 3 years’ experience in a relevant role

  • Proposal support experience, preferably within a professional services firm

  • Relevant university/college level qualifications degree in Communications, Journalism, Business, Marketing, or equivalent combination of experience and education.

  • Advanced skills in Microsoft applications such as Word and PowerPoint

  • Excellent written communication skills including writing and editing – ability to communicate easily the required ideas or concept and tailor responses to client specifications

  • Understanding of graphic design and an eye for communicating content visually – can effectively use our brand guidelines and work with our corporate identity.

  • Skills in Adobe Creative specifically InDesign

  • Salesforce experience is desirable

Preferred Qualifications

  • Client focused (both internal and external clients) with a very professional and mature attitude

  • Highly organized, good time management, able to work under pressure to strict deadlines

  • Ability to prioritize tasks and coordinate others to ensure deadlines are met

  • Exceptional attention to detail.

  • Brand awareness

  • Able to demonstrate passion, energy and drive

  • Collaborative with good interpersonal skills – willing to share knowledge, experience, ideas and expertise and work closely with senior managers.

What We Offer

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business. We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career. When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Marketing

Business Line Geography OH

Business Group Design and Consulting Services Group (DCS)

Country Philippines

Position Status Full Time

Requisition/Vacancy No. 271812BR

Virtual: Yes

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

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