Recruitment fraud warning: Click here for more information.

AECOM Careers. Work with us. Change the world. We believe infrastructure has the power to uplift communities and improve people's lives.
reach yours. </p><p>Join us and let’s get started. </p><br><br><a class="button button--clean video-button js-video-play video-button__YOUTUBE" href="" target="_blank" aria-label="Videos To Watch" title="Videos To Watch"><i class="video-caret" title="Videos To Watch"><img src="" alt="video thumbnail"></i></a><br><br><strong>ReqID: </strong> J10070692 <br><strong>Business Line: </strong> Transport

Job Information

AECOM Project & Group Administrator in Sydney, Australia

Company Description

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.

Here, you will have freedom to grow in a world of opportunity.

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started.

Job Description

AECOM has a unique opportunity for an experienced and enthusiastic Group Coordinator to join our Civil Infrastructure team based in Sydney.

This is a challenging yet rewarding position, where you will be dedicated to delivering a high-quality service to support managers and the wider team, ensuring the smooth and efficient operations of this large business unit.

  • Duties and responsibilities will include, but are not limited to:

  • High level administrative and project support for the teams.

  • Administer all aspects of meetings and events from ordering catering, agenda creation, minute taking (when required) to room set up.

  • Manage enquiries when necessary, from internal and external clients and ensure follow up action is taken in a timely manner.

  • Coordinate team initiatives and activities.

  • Assist team leadership in the management and implementation of project and business systems

  • Arrange travel and accommodation for team members in accordance with AECOM policies and guidelines.

  • Document creation and formatting to ensure a high-quality outcome to AECOM brand standards.

  • Maintain a working knowledge of team policies and procedures to ensure compliance to AECOM standards.

  • Liaising with other functional teams such as facilities management, safety, finance, HR and IT to assist in expediting business needs for individuals and teams

  • Other duties as required to assist the teams in achieving their goals.


This is a varied and busy role that would suit someone who is proactive and enjoys working within a collaborative team environment.

You will have proven experience in an administration support role, preferably in a professional services environment. Above all, you will have a friendly and outgoing personality and be someone that enjoys helping others. You will also be required to demonstrate the following key attributes:

  • Efficient, highly organised with solid time-management skills

  • Strong attention to detail.

  • A flexible approach with the ability to prioritise tasks and manage conflicting priorities.

  • Multi-skilled and adaptable with the ability to show drive and initiative.

  • Ability to work autonomously as well as part of a team.

  • Capability to build strong relationships with customers, both internal and external.

  • Advanced knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint) and the ability to pick up new systems is essential.

Additional Information

AECOM acknowledges the Traditional Owners and Custodians of the lands on which we, our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders — past, present, and emerging. We are committed to connecting to Country in our work through meaningful engagement with First Nations peoples and businesses. Find out more about our Australian Reconciliation Action Plan here:

With infrastructure investment accelerating worldwide, our services are in great demand, and there’s never been a better time to be at AECOM! Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Join us and let’s get started.

ReqID: J10070692

Business Line: Transportation

Business Group: DCS

Strategic Business Unit: ANZ

Career Area: Administration

Work Location Model: Hybrid