AECOM Lead Administrator in Sydney, Australia

Business Line Transportation

Position Title Lead Administrator

Australia - New South Wales


Job Summary

We have a unique opportunity for a self-motivated and proactive Lead Project Administrator to join our AECOM team to provide administrative and business support to our Civil Infrastructure group whilst managing a team of administrative staff.

AECOM provides a great a place to work, where we place a high priority on a positive culture, fun and an engaging work environment. We offer career development and mentoring, as well as social and wellbeing opportunities. AECOM has been recognised for our commitment to gender equity, value diversity and has a genuine focus on flexibility. In this role, you will be an integral part of a high performing team.

Key responsibilities will include:

  • Co-ordinate and oversee the roles of other Project Administrators within the Sydney CI Business

  • Create a highly motivated and engaged team via Performance Planning, Performance Management, appropriate Reward and Recognition, learning and development opportunities.

  • Assist with the coordination of Personal Protection Equipment (PPE)

  • Liaison with staff regarding travel requirements, bookings, visas and ensuring AECOM travel policy is adhered.

  • Assist with the setup of new starters including IT requirements and desk locations.

  • Work with team leaders and project managers or other staff to keep project profiles, pen pics and resumes up to date.

  • Liaise with the project finance team and project managers to facilitate smooth workflow of financial system related tasks.

  • Schedule, organise, gather, collate, and prepare data for weekly meetings, team meetings, and monthly reporting

  • Support team leaders and project managers with AECOMs Integrated Management System.

  • Attend and prepare minutes of project / client meetings as required.

  • Assist project managers with the generation and maintenance of registers. i.e. contact lists, documents, risk registers, etc.

Minimum Requirements

  • Professional attitude and high level of attention to detail – takes responsibility for own tasks and work.

  • Highly motivated, enthusiastic and the ability to use initiative – eager to learn and take on new tasks.

  • Advanced in MS Office suite including Word, PowerPoint, Outlook and Visio.

  • Basic level in MS Excel.

  • Proficient in MS Access desirable.

  • Excellent Client service (both internal and external).

  • Patient, collaborative and supportive co-ordination skills.

  • Excellent written and verbal communication skills, including the ability to liaise and consult with staff at all levels within the organisation and a range of external clients.

  • Effective time management and excellent organisational skills with the ability to prioritise tasks.

  • Knowledge of document control software preferable (Aconex, Team Binder, Incite).

Preferred Qualifications

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Business Group Design and Consulting Services Group (DCS)

Country Australia

Position Status Full-Time

Requisition/Vacancy No. 185899BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.