AECOM Mission Support Administrator Level II in Springfield, Virginia

United States of America - Virginia, Springfield

Job Summary

AECOM is looking for

Cleared Mission Support Administrators with

active high level government clearances - Top Secret / SCI with Polygraph.

The scope of Level II Mission Support Administrator work is to provide assistance to the completion of routine to moderately complex tasks for general office and/or program support.

Duties and Responsibilities

  • Finance

  • Maintains and reconciles accounting records

  • Processes travel, training, and POV vouchers

  • Assists with the approval process for credit card purchasing

  • Handles disbursing transactions including airline tickets, metro checks, and general travel information

  • Tracks overall program spending, including burn rates on individual contracts

  • Office Administration

  • Maintains a schedule of appointments for a manager or office

  • Monitors e-mail and telephones of manager(s) or office members.

  • Drafts, proofreads, and edits all correspondence.

  • Tracks and monitors status of incoming and outgoing cable traffic.

  • Produces other documents such as instructions, spreadsheets, presentations, and reports.

  • Passes and receives clearances and prepares access lists as necessary

  • Information Management

  • Maintains tracking records and filing systems; archives files as necessary.

  • Maintains and updates databases or spreadsheets.

  • Performs data input, data collection and research; retrieves information or documents from databases and the Internet.

  • Performs as a focal point for response to queries regarding local in-house and Agency-wide administrative databases, such as those for Training and Timekeeping.

  • Presents information through briefings to various audiences

  • Prepares and tracks various statistics

  • Evaluates, proposes, and/or implements innovative and/or new administrative processes to improve the efficiency and effectiveness of support administration.

  • Office Management

  • Coordinates and/or participates in the scheduling, organizing, and execution of meetings, conferences, and off-sites

  • Participates in meetings and events: serving as recorder or working member of group, and may brief or present administrative support related information

  • Makes travel arrangements for unit managers and others

  • Greets and/or escorts visitors and guests

  • Opens, sorts and distributes incoming mail, newspapers, faxes, and other publications/documents

  • Prepares weekly status reports of action items and completion of tasks related to the execution of a program, process, or transaction

  • Provides back up support and assistance to office support positions and functions, as required

  • Logistics

  • Assists in the ordering of supplies and arranging for the repair of office equipment

  • Maintains inventory; issues equipment, records, receipts, or supplies

  • Orders and assigns various key material in support of customer requirements

  • Researches pouch shipments and initiates pouch traces

  • Assists in the oversight and accounting for inventory

  • Assists in the transportation of material and people

  • Assists with office renovations and move management activities

  • Assists with work pertaining to the procurement, inventory control, and destruction of registered cryptographic material utilized by the Agency

  • Coordinates Agency wide cryptographic key requirements within the Agency

  • Assists with the responsibilities for pouching of classified material to the field

Multiple locations in Washington Metro Area

IND-ICS

Minimum Requirements

  • Five years of administrative support experience as a Level I Mission Support Administrator, or comparable experience.

  • Top Secret / SCI with government polygraph, TS/SCI with Poly

Preferred Qualifications

Knowledge, Skills and Abilities

  • Ability to obtain working knowledge of Agency and/or IC regulations, policies, practices, and procedures

  • Thorough knowledge in the use of MS Office, the Internet, and other internal applications necessary to complete routine and moderately complex tasks.

  • Basic knowledge of Contracting Officer’s Technical Representative concepts and principles.

  • Analytical skills sufficient to assess moderately complex information from multiple sources and draw logical conclusions

  • Strong interpersonal skills to maintain effective working relationships with team and customers

  • Strong oral and written communication skills sufficient to compose and deliver responses to customers’ routine to moderately complex questions in a clear and concise manner

  • Ability to perform as a focal point for a program or process

  • Ability to manage own activities and office workflow under tight deadlines

  • Ability to efficiently and rapidly store and retrieve information using filing and tracking systems

  • Ability to establish administrative contacts and professional relationships for networking and liaison across the Agency/IC

  • Ability to apply a strong customer focus orientation to understand customer requirements, suggest, and implement solutions

  • Ability to ensure that management, co-workers, customers, and stakeholders are kept informed

  • Ability to adapt to changing work requirements and priorities that may require overtime or extended hours

  • Ability to be discreet and maintain confidentiality

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What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Business Line Government

Business Group Management Services Group (MS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 189200BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.