AECOM Office Manager - Part Time Contract (24 hrs/week) in Southampton, United Kingdom
At AECOM, we’re delivering a better world.
We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.
Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.
Here, you will have freedom to grow in a world of opportunity.
We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.
We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.
We’re looking for an Office Manager for our small, friendly office in Southampton.
As an Office Manager you’ll be responsible for managing arrangements to maintain a safe, healthy, efficient, and pleasant work environment, ensuring high levels of organisational effectiveness and good communication. You will also help to build community in the office through a range of local events and initiatives.
You will present an excellent impression of the company’s friendliness, professional service, and high standards. Being passionate for providing extraordinary service, you will be able to work positively in a fast-paced environment.
Day to day management of safety - you’ll implementing effective measures to control Safety, Health and Environmental risks in the office on a day-to-day basis, under the supervision of our Safety team. Full training and support will be provided.
Visitor Management - reviewing visitor & meeting bookings and ensuring the requested facilities are arranged, visitors are logged in our systems, and that a welcome is provided for all visitors as soon as they step into the offices.
Office Management - you’ll work with our regional teams in maintaining the office to give a great working environment for our employees. This may include elements on telephony as part of our call handling team, and mail processing.
Communications & Events - supported by your line manager and our regional communications team you’ll help your teams locally to understand operational and systems initiatives and changes, communicating via noticeboards, newsletters and emails, posters and face to face conversations. You’ll also work with the local team to ensure that local events are put on for major corporate events, e.g. Mental Health Awareness Week, Town Halls, International Women’s Day and to enable socialising or networking amongst the local team.
Systems - we’ll provide you with knowledge to be a go-to contact for our business systems for Office Booking, Purchasing and Travel, and to help solve users problems. You’ll also maintain records within your area of responsibility in compliance with AECOM processes, procedures and plans and support the presentation of these Office Records at the annual IMS audit.
Inductions / Departures - as a key member of the Office Team you’ll welcome new starters and ensure their integration into the office team.
Able to work without direct supervision, and to managing changing priorities as they arise.
Strong verbal and written communication skills and good organisational skills.
Proficient in use of Microsoft Word, Excel, Outlook, and online tools.
Good customer service ethic and attentive to detail.
Preferred training and qualifications:
IOSH Working Safely qualification, or equivalent.
First Aid at Work qualification, or equivalent
Level 1 food hygiene and safety qualification, or equivalent
AECOM Fire Marshal training
AECOM lone worker training
AECOM Manual Handling Training
With infrastructure investment accelerating worldwide, our services are in great demand, and there’s never been a better time to be at AECOM! Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility.
AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.
As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
Join us and let’s get started.
Business Line: Geography OH
Business Group: DCS
Strategic Business Unit: Europe & India
Career Area: Administration
Work Location Model: On-Site