AECOM Document Controls Specialist / Administrative Assistant in San Francisco, California
Business Line Construction Services
Position Title Document Controls Specialist / Administrative Assistant
United States of America - California
AECOM is actively seeking a creative, highly talented Document Controls Specialist / Administrative Assistant for immediate employment in San Francisco. This position will support the PMCM Business Line and the San Francisco office with various document controls and construction administration duties. AECOM is proud to provide our employees with exciting, challenging projects. Relocation is not provided for this position.
The responsibilities of this position include, but are not limited to, those listed below:
Provides office, project, and administrative support including preparation of correspondence, reports, meeting minutes, and slide presentations, ordering of supplies, and receptionist duties
Provides document control support in accordance with document control procedures including copying and filing documents, receipt and distribution of incoming and outgoing documents, entering documents into the MIS (SharePoint, Prolog or other document control systems), and related duties
Works with AECOM vendors to support the office
Responsible for maintaining the final project archive documents per DGS record requirements. Coordinates and manages the archive files.
Collects daily reports and maintains the Daily Report Log
Assists in processing incoming and outgoing RFCs, RFIs, Submittals, Pay Requests, PCOs, COs, Safety Concerns, Non-Compliance Notices, and other construction management related documentation at the site
Assists in the processing of pay applications for accuracy before forwarding to DGS for approval
Assists in preparing Monthly Reports, and other special reports as requested by the CM
Assists the Construction Project Management team at the site, which is expected to consist of the AECOM Construction Manager, the State’s Project Director(s), and State’s inspectors
High School Diploma
5+ years of related experience in construction administration
Excellent communicator, including both written and verbal communication skills
Proactive problem solver, able to multitask, and able to adjust to changing job environments
Proficiency in MS Office Suite, MS Office, SharePoint
Must be detail oriented, thorough, well-organized and effectively manage time and deadlines
Must be flexible and able to work in a very fast paced work environment and at times under the pressure of meeting critical deadlines
Advanced understanding of construction and/or engineering field activities, terminology, and practices
What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.
At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.
NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.
Job Category Administrative Support / Secretarial
Business Group Design and Consulting Services Group (DCS)
Country United States of America
Position Status Full-Time
Requisition/Vacancy No. 187503BR
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.