AECOM Project Controls Specialist in San Diego, California
United States of America - California, San Diego
Shimmick Construction is seeking a Project Controls Specialist to be based in our San Diego, California location. this position will report directly to the Southwest Business Manager with secondary reporting to Project Manager.
Typical Duties and Responsibilities:
Excellent time management, problem solving and organizational skills.
Active Team Player with positive attitude.
Excellent communication skills with solid written skills.
High level of computer proficiency.
Polished interpersonal skills, high energy and flexibility.
Ability to make independent decisions and recommendations regarding work priorities.
Capable of working independently in a fast paced environment.
Ability to juggle multiple tasks.
Quick and competent learner.
Manage project office facilities.
Coordinate, manage and plan meetings when necessary for project.
Responsible for subcontractor communication through Required Document Package regarding deadlines and compliance on project.
Produce Sub Pays through Accounting Systems and maintain Project SL Compliance Reporting.
Maintain Project Status Report.
Manage Paperless Environment AP Processor for the project: attach receivers, purchase orders and route invoices for approval.
Provide vendor support in determining payment status.
Responsible for booking Job Accruals, Job Cost Adjustments.
Responsible for creating and coordinating Change Order both external and internal when necessary.
Process Monthly Progress Billings for Subcontractors and Major Purchase Order Vendors.
Monthly communication to subcontractors to acquire progress requests, necessary releases and compliance documents.
Maintain Preliminary Notice Log and collection of releases.
Production and analysis of certified payroll documents for all parties providing labor.
Collect and transmit Certified Payroll documents to the Owner and Department of Industrial Relations
Attend Prevailing Wage/Certified Payroll instruction for the project.
Assist insurance desk with subcontractors / suppliers in order to acquire project insurance requirements.
Report Project Goals for any Business Enterprise (SBE/DBE/MBE,DVBE etc.) Reporting on a monthly basis to Owner, Project Manager and Sponsor. Responsible for associated workpapers for audit trail.
Manage and reconcile Job Credit Card through approval process.
Provide quality control on the integrity of the Document Control System in place for the project.
Manage document control, office, payroll and accounts payables assistant when applicable.
Responsible for collection and index of staff timesheets assuring accurate and complete reporting.
Coordinate project’s fuel cards and pin numbers for Wright Express Fuel.
Coordinate project’s cell use for Verizon Wireless and Sprint cell phones.
Provide training for Viewpoint, Paperless Environment (CMiC June 2019) and company procedures to project personnel as required.
Maintain all Document Template established for the project. Work with SW Business Manager when necessary to upgrade or initiate new templates.
Maintain maintenance contracts for office equipment, office supplies and services.
Participate in project’s efforts in mobilization and demobilization of project site as directed.
Responsible for Project Open Item Issues and coordination for resolution(s) with SW Business Manager.
Provide appropriate backup as needed.
Education and Experience:
- BA/BS + 4 years of related experience or demonstrated equivalency of experience and/or education.
Previous experience in accounting/administration.
Experience in public works
Software: Vista: Accounting & Project Management System.
Paperless Environment: Document Control, AP Invoice Management System.
Document Control and Accounting Systems: NiceTouch: Time & Material Billing. Microsoft One Drive, Microsoft Pro: Outlook, Word, Excel PowerPoint, Notes, SharePoint. Bluebeam 12. SmartBidNet.
8+ years experience is preferred.
Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
This position does not include sponsorship for United States work authorization.
Relocation benefits are not available for this position.
What We Offer
When you join AECOM, you become part of a company that is pioneering the future. Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world, but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
Job Category Program and Project Management
Business Line Construction Services
Business Group Construction Services Group (CS)
Country United States of America
Position Status Full-Time
Requisition/Vacancy No. 243470BR
Clearance Required No
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.