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Job Information

AECOM Executive Assistant/Office Manager in Romania, Romania

Job Summary

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.

Here, you will have freedom to grow in a world of opportunity.

Responsibilities

  • Schedule meetings and appointments; manage Country Manager’ diary and emails at request.

  • Manage various administrative tasks that help the executive perform his job.

  • Organise, manage soft copy documents

  • Serve as the point person for office manager duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, Shopping

  • Order stationery and equipment

  • Maintain the office condition and arrange necessary repairs

  • Coordinate with IT department on all office equipment

  • Provide general support to visitors

  • Liaise with facility management vendors, including cleaning, catering and security services

  • Plan in-house or off-site activities, like parties, celebrations and conferences

  • Liaise with the travel agent and employees for their business trips (airplane tickets, hotel bookings, etc)

  • Maintain various employees booking systems (e.g. office access, minibus pre-booking and others)

  • Drive the company minibus from Ploiesti to Bucharest (it would be a plus)

Minimum Requirements

  • Ability to multitask and prioritise tasks.

  • Excellent time management skills.

  • Well-developed organisational skills.

  • Attention to detail and problem-solving skills

  • Professional discretion.

  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant

  • Knowledge of Office Administrator responsibilities, systems and procedures

  • Proficiency in MS Office (MS Excel, MS Outlook, Power Point and Word)

  • Hands on experience with office machines (e.g. fax machines and printers)

  • Familiarity with email scheduling tools

  • Excellent time management skills and ability to multi-task and prioritize work

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills in a fast-paced environment

  • A creative mind with an ability to suggest improvements

Preferred Qualifications

  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

What We Offer

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started.

As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Geography OH

Business Group Design and Consulting Services Group (DCS)

Country Romania

Position Status Full Time

Requisition/Vacancy No. 267053BR

Virtual: No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

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