AECOM Receptionist in Piscataway, New Jersey
Business Line Support/Cross Services
Position Title Receptionist
United States of America - New Jersey
AECOM is actively seeking a highly motivated Receptionist for employment in the Piscataway, NJ office.
Imagine working on rewarding projects within a diverse culture, and having access to exceptional training and career development opportunities. Working at AECOM means being part of a global team, working with award-winning professionals across the world. Aspire to be a key player on some of the best projects regionally, with opportunities to work on projects nationally or internationally. Our people bring deep industry knowledge to help you succeed.
The responsibilities of this position include, but are not limited to:
Serve visitors by greeting, welcoming, directing and announcing them appropriately
Answer, screen and forward any incoming phone calls while providing basic information when needed
Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
Update appointment calendars and schedule meetings/appointments
Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc.
Answering and directing incoming calls including meeting and greeting of visitors
Draft and deploy weekly project and team communication updates
Close out and archive project files/documents appropriately
Coordinate and facilitate internal and external meetings
Staff timekeeper running weekly missing timecard reports for approx. 100 employees
Contacting staff and manager regarding missing timecards
Entering hours for employee without internet access as needed
Liaison with payroll team regarding staff time card issues
Notify staff regarding any updated timecard deadlines
Submit weekly office supplies orders with multiple vendors
Submit invoices to Accounts Payable as needed
Process daily mail, sign for all packages, notify mail clerk of all deliveries
Proactively support Office Manager and Admin team as needed
High School Diploma
Proven working experience in similar roles
Professional appearance, team attitude, client focused
Solid communication skills both written and verbal
Ability to be resourceful and proactive in dealing with issues that may arise
Ability to organize, multitasks, prioritize and work under pressure
Proficient with on-line ordering
Advanced Microsoft Office skills in Word, Excel, PowerPoint, Outlook required
Dependable, on-time, ability to work flexible start time as needed
Valid New Jersey Driver’s license
2+ years of experience
Oracle experience a plus
What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.
At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.
NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.
Job Category Administrative Support / Secretarial
Business Group Design and Consulting Services Group (DCS)
Country United States of America
Position Status Full-Time
Requisition/Vacancy No. 181935BR
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.