AECOM Facility Maintenance Planner / Scheduler in Pearl River, New York

United States of America - New York, Pearl River

Job Summary

AECOM is seeking a Facility Maintenance Planner / Scheduler for our team of pharmaceutical maintenance technicians in Pearl River, NY!

  • Typical work hours are 8:00am – 4:30pm; hours may vary based on business demand.

This position’s primary function is to plan and schedule preventive and corrective maintenance tasks for a team of facility maintenance and instrumentation technicians. The Planner / Scheduler acts as liaison between AECOM staff, subcontractors and clients for the planning and scheduling of maintenance work orders. In addition, this position will work with Technical Leads and Technicians to prioritize and plan work according to facility requirements.

Essential Functions:

  • Distribute Preventive Maintenance and Demand Work Orders in the form of a weekly schedule and assist Supervisor and/or Leads with job coordination.

  • Collaborate with Technical Leads and Technicians to properly plan work orders including material management, task estimating for budgetary approval and customer communication.

  • Utilize CMMS to record work order classification, priority, activities and trade.

  • Analyze and report data on Demand and PM Work Orders such as: overdue, backlog, received/ completed statistics and additional reports as requested for monthly reporting to Program Manager and Supervisor.

  • Work with the Supervisor, Leads, Technicians and Procurement to ensure accurate and timely communication with the requestor(s) regarding status of work orders such as: awaiting parts, on hold, or that have been rescheduled.

  • Work with contract administrator ensures timely and accurate vendor support.

  • Provide recommendations with regards to facilities equipment and utility systems maintenance programs.

  • Comply with established safety and environmental procedures.

  • Adjust to changing conditions and occasionally work second shift, holidays, and weekends as required

  • Perform under minimal supervision and exercise independent judgment in problem resolution

  • Communicate facilities requirements to team leads.

  • Comply with and enforce AECOM and company policies and safety practices, procedures and guidelines such as job hazard analysis, lockout/tagout, and the use of PPE.

  • Maintain a strict schedule in order to be successful in the assignment and meet expected client service levels as established by the Company.

  • Be flexible in the day-to-day activities and shift scheduling for the benefit of the customer’s mission.

  • Comply with Good Manufacturing Practices (GMP) and Good Laboratory Practices (GLP).

  • Perform other duties as assigned by the AECOM Program Manager.

For more information, please contact!

Within AECOM, our group provides facilities and production maintenance services for our clients’ industrial, manufacturing, distribution, pharmaceutical, and commercial sites worldwide.

  • We run our own crews of Production Maintenance Techs, CNC Service Techs, Automation Techs, Industrial Electricians, Maintenance Mechanics, Industrial HVAC Techs, Logistics / Crib Management, Planner/ Schedulers, Supervisors and safety professionals inside our customers’ facilities to keep their infrastructure operating smoothly.

  • These are full-time, regular positions with AECOM that offer competitive pay and a full benefits package , including

  • Medical, Dental & Vision insurance

  • 3 weeks of accrued Paid Time Off per calendar year

  • 401k plan with 3% company match

  • Employee discounts

  • And much more –

  • And your benefits start the same day you do!

  • Check us out at !

  • Come join our team!


  • IN


Minimum Requirements

  1. Bachelor's degree in facility maintenance, engineering or related field or demonstrated equivalent combination of education and experience -OR- 8 years of experience in maintenance and repair of industrial HVAC, industrial electrical, plumbing or utility plant operations will be considered demonstrated equivalent experience with no education.

  2. In addition to education, 2 years of facility maintenance planning experience .

  3. Exposure to any skilled trade.

  4. Working knowledge of a CMMS (computerized maintenance management system) such as MAXIMO, EAMS or equivalent database systems.

  5. Qualified applicants offered a position must be able to obtain site specific security access including all applicable background checks.

  6. Qualified applicants must submit to and pass a Tuberculosis test prior to employment, or be medically cleared for Tuberculosis by a medical professional, and be able to maintain annual negative results.

  7. Qualified applicants must pass a medical evaluation for respirator use and be able to successfully complete a fit test for each type of respirator needed for the position or for an approved alternate respirator that provides equal or better protection from identified hazards.

Additional Information:

  • Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

  • This position may require a valid Driver’s License.

  • This position does not include sponsorship for United States work authorization.

  • This position will require the ability to obtain a security access badge at our client’s location.

  • This position may require various shifts, weekends, and alternative work schedules.

Physical Requirements:

  • Requires the ability to lift up to 50 lbs.

  • Requires the ability to climb extension ladders, roof ladder, stepladders, and stairs during shift.

  • Requires the flexibility to bend/stoop, squat repetitive during shift.

  • Requires the ability to regularly kneel repetitive for shift.

  • Requires the ability to move in a 90-degree fashion on a repetitive basis for shift.

  • Requires the ability to stretch/reach on a repetitive basis for shift.

  • Requires the ability to walk extensively throughout the plant during shift.

  • Requires the use of a Company/Client approved utility knife.

  • Requires the ability to differentiate colors pertaining to wire color-coding.

  • Some tasks will require repetitive wrist movement.

  • Requires the ability to interact with all clients in a professional and friendly manner despite periods of stress.

Special Requirements:

  • Wear steel toe safety shoes, safety glasses, gloves, hard hats and other Personal Protective Equipment as needed.

  • Cope with demands (stressors) that are associated with the job and/or the work environment so that acceptable levels of performance and overall contribution are maintained.

Preferred Qualifications

  1. Strong mechanical/electrical aptitude with an understanding of critical systems supporting the pharmaceutical industry, such as HVAC, chillers, electrical components, and plumbing.

  2. Experience in employee and subcontracted work coordination in a predictive and reliability-based facility maintenance program.

  3. Experience working with a building management monitoring system.

  4. Certificate or formal training from Facility Maintenance Organizations such as IFMA, AFE or BOMA.

  5. Ability to read and interpret blue prints, schematics and one-line drawings.

  6. Journey level license in HVAC, Electrical or plumbing.

  7. Proficient with MS Office Suite (Outlook, Word, Excel and Access).

  8. Knowledge of predictive maintenance techniques

Other Attributes:

  • Must be willing to work overtime when required. May be required to work holidays and weekends.

What We Offer

When you join AECOM, you become part of a company that is pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Maintenance

Business Line Management Services

Business Group Management Services Group (MS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 204006BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.