AECOM Executive Assistant - Audit Services Group in Los Angeles, California
Business Line AECOM Corporate
Position Title Executive Assistant - Audit Services Group
United States of America - California
Located at our Downtown Los Angeles office, the Executive Assistant is a key role in the Audit Services Group (ASG) who will provide administrative support to the global ASG leadership team. ASG is responsible for evaluating the adequacy and effectiveness of AECOM’s systems of internal controls that guide company activities toward accomplishing primary business objectives. Reporting to the Corporate Vice President, Audit Services, this position requires a high level of resourcefulness, administrative skills, ability to prioritize and multi-task, excellent communication skills and the highest degree of confidentiality.
Manage administrative tasks, including setting up meetings; managing vendor relationships; ordering supplies; answering, screening, routing and/or responding to calls
Review draft documents for accuracy, format, grammar and consistency
Assist in coordinating agendas and preparing presentations for leadership team meetings and off-sites, and department global team meetings
Anticipate administrative requirements associated with ASG objectives and initiatives and develop action plans to provide the required support
Coordinate detailed meetings and other events, and assist in preparing meeting materials including presentations
Coordinate onboarding activities for new joiners and co-source staff
Manage complex international and domestic travel arrangements, and prepare travel and expense reports on a timely basis
Interact with senior executives, internal and external business partners, and other key stakeholders.
Establish, maintain and update files and records
Assist in maintaining ASG’s intranet site
Perform other related projects and duties as assigned
3 + years of experience in an executive assistant capacity to senior leadership in a large global organization, with a verifiably excellent performance track record
Understanding of business concepts
Skilled in upper-level administrative support functions
Highly proficient technical skills including preparing presentations and working with spreadsheets (Microsoft Outlook, Excel, Word, Power Point)
Experience working in a highly demanding and fast-paced environment
Experience in working with highly confidential information
Highest degree of integrity, professionalism, diplomacy and discretion required
Ability to handle multiple tasks efficiently and effectively, and meet tight deadlines
Ability to anticipate and address issues and executives’ needs
Must be a resourceful and independent thinker, able to think and act strategically
Must demonstrate good judgment and decision-making capabilities
Must be a self-starter with excellent prioritization skills
Excellent verbal and written communication skills
Experienced working with all levels in a corporate environment
Bachelor’s degree preferred
Local candidates preferred
What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.
At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.
NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.
Job Category Administrative Support / Secretarial
Business Group Corporate
Country United States of America
Position Status Full-Time
Requisition/Vacancy No. 191564BR
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.