AECOM Project Manager Assistant (PMA) in London, United Kingdom

United Kingdom - London, London

Job Summary

AECOM is currently seeking to hire Project Management Assistant to be based at London. The PMA works closely with Project Managers (PMs) to assist with projects setup, reporting, cash collection, change management, internal audits on a variety of projects, throughout the project lifecycle, whilst following company procedures. At inception, a role holder will be accredited as a PMA through our MAP Training (Managing AECOM Projects) and ePM training (AECOM Project management system).

Operations Support:

  • PMA organises, documents and attends project reviews, including mandatory high risk “Tier 1” quarterly reviews with full attendance (finance, commercial and operations) in accordance with internal policies and protocols;

  • Supports the team to hit Data Quality Targets (DQI), end dates, project reviews and forecasting, meeting fiscal period deadlines;

  • Assists in preparation of non-financial audits;

  • Works closely with Lead PMA and Operations Performance Manager;

  • Is a local ‘super user’ – an expert in AECOM systems and processes able to provide advice, guidance and support to all staff in the Business Unit.

Reviews and Reporting:

  • Runs reports and interprets data for PMs and the team in general;

  • Generates and shares best practices and procedures.

Project Life Cycle:

  • Assists with project pipeline accuracy;

  • Helps to set up new clients and suppliers in the financial system;

  • Assists with project set up and maintenance in ePM (AECOM’s project management system);

  • Assists with regular forecasts (Estimate at Completion - EAC) in ePM;

  • Monitors adherence to processes and change management protocols regarding interface with operations, commercial, finance, legal teams, including obtaining

  • permissions to work at risk etc.;

  • Raises invoices, makes sure that all projects have a billing schedule in a UK&I Unbilled Tracker;

  • Debt Collection – assists Credit Control to collect debt, checks clients have received invoices after issue;

  • Assists in documenting lessons learned following project close-out including liaison with Project Accountant;

  • Ensures accurate time recording across the team;

  • And any ad hoc duties.

Minimum Requirements

  • Experience working in administration, project administration and/or finance, ideally as a PMA;

  • Excellent written and verbal communication skills at all levels;

  • Organisation skills to manage multiple requests and prioritise workload in a fast-paced environment;

  • Ability to understand procedures and implement change;

  • Good analytical and problem solving skills (essential);

  • Ability to take initiative and ownership, self-motivated pro-active approach and ability to see things through to the end;

  • Ability to manage details, but also see a bigger picture;

  • Ability to be resourceful, hands on and work both independently and as part of high-performing team;

  • Ability to work independently as well as part of a team; willingness to work with multiple different colleagues on a variety of initiatives

Preferred Qualifications

  • Excellent ICT skills - Excel, Outlook, Internet, etc.;

  • Experience working with an ERP system (Salesforce, Oracle) is preferable but not essential;

  • Good GCSE and/or A level or equivalents at both Maths and English;

  • Degree level and/or an accounting qualification are desirable, but not essential.

Your benefits will include:

Helping our employees achieve a healthy work-life balance is important to us. If you join AECOM, as well as receiving a competitive salary, you’ll also have the opportunity to explore flexible working arrangements. Core benefits include 25 days’ annual leave, company pension scheme, private medical insurance, life assurance and one paid annual professional institution membership fee. You can also choose from a wide range of flexible benefits to suit your lifestyle.

You’ll also be able to give back to communities with up to two paid CSR days each year. Through our charity, The AECOM Foundation, you can volunteer to support children in developing countries. And if you’re a member of the Reserve Forces you’ll receive an additional 15 days paid leave for training commitments.

What We Offer

When you join AECOM, you become part of a company that is pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Buildings & Places

Business Group Design and Consulting Services Group (DCS)

Country United Kingdom

Position Status Full-Time

Requisition/Vacancy No. 203033BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.