AECOM Estimating / Proposal Assistant in Irvine, California

Business Line Transportation

Position Title Estimating / Proposal Assistant

United States of America - California


Job Summary

Shimmick Construction, a division of AECOM, is actively seeking a creative, highly talented Estimating / Proposal Assistant for immediate employment for the Irvine, CA office.

The responsibilities of this position include, but are not limited to, those listed below:

Estimating Support

  • Plan and Facilitate Estimating Meetings

  • Order and distribute plans/specs and all other required documentation

  • Maintain bid schedule and estimating calendar

  • Handle pre-bid submissions (bid documents), and post-bid documents (up to contract award)

  • Request bonds and insurance requirements

  • Manage Good Faith Effort requirements which includes documentation, advertising and outreach

  • Attend Pre-bid and Outreach meetings as required

  • Manage estimating team on bid day, as well as handling all electronic bid submissions

  • Maintain subcontractor database (SmartBidNet)

  • Research clients, market trends, upcoming projects, and background information

Marketing/Qualifications/Proposal Support

  • Participate actively in the development of RFQ/RFP responses, including writing, editing, obtaining information for project write-ups and resumes

  • Assist with organization and submission of proposals which includes completion of forms, requesting signatures and printing, assembly and delivery of proposal package.

  • Create, update and maintain project photos, resumes, references and collateral database (Cosential)

  • Preparation of marketing materials including PowerPoints, newsletters, brochures, advertisements, etc.

  • Assists in other marketing and/or outreach efforts as requested

Minimum Requirements

  • Bachelor's Degree

  • 2+ years' previous office administration experience in Estimating and the Bid Process, preferably with Public Works

  • Detailed and organized professional

  • Proficient in Microsoft Office Applications: Outlook, Word, Publisher, PowerPoint and Excel

  • Proficient in Adore Acrobat

Preferred Qualifications

  • Familiarity with Salesforce, Cosential, In-Design and SmartBidNet a plus

  • Highly motivated, active team player with a positive attitude

  • Excellent writing, editing, and verbal communication

  • High level of computer proficiency

  • Excellent organizational skills and attention to detail

  • Ability to solve problems and make independent decisions and judgments

  • Capable of working independently, juggle multiple tasks in a fast-paced environment

  • Ability to juggle multiple tasks within tight deadlines

  • Quick and competent learner

  • Experience in the construction, architectural, or engineering industry is a plus

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Business Group Design and Consulting Services Group (DCS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 185091BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.