AECOM Procurement Compliance & Training Manager in Germantown, Maryland

United States of America - Maryland, Germantown

Job Summary

Compliance and Training Manager will provide guidance, training, and reviews of all compliance related activities within the function to comply with State and Federal procurement regulations and Public Laws. In addition, the Compliance and Training Manager will act as working manager/supervisor within the Procurement and Supply Chain Organization, providing training, compliance guidance, audit, and procurement and strategies.

Essential Responsibilities:

  • Compliance strategies and training as it relates to Federal Acquisition Regulations, DFARS, DEARS, AFARS and Public Laws (e.g., Dodd Frank Act, Conflict Minerals, CUI, etc.)

  • Provide guidance in the development, training, and management and maintenance of procurement procedures. SCM will deliver procurement training on regular basis.

  • Perform audit tests to demonstrate adherence to policies and regulatory requirements.

  • Identify gaps, training opportunities and process improvements. Follow up reviews to validate corrective actions have been implemented.

  • Develop compliance metrics and benchmarks. Prepare weekly management report to include metric/KPI reporting.

  • Assist in the negotiation of goods and services. Examinations of bids and proposals and ensuring awards are based on competition and fair and reasonable.

  • Assist in the negotiation and implementation of Blanket Purchase Agreements (BPAs) and ensuring agreed upon forward costs are met.

  • Assist in PCard audit reviews, Monthly Reports, and Oversight; Cardholder approvals

  • Establish procurement strategies for acquisition, receiving, and tracking of program materials.

  • Negotiates, documents, and establishing evaluation criteria and plan including but not limited to: documenting supplier’s capabilities; conducting evaluation of all proposals; creating purchase orders/contractual documents; and maintaining official complete electronic procurement files in SharePoint.

  • Administration of purchase orders including: monitoring performance, prices, and certifications; exercising of options, conducting market analysis and negotiating prices; maintaining purchase order files; issuing modifications as necessary; assisting management in resolving supplier problems; and resolving invoicing issues with Finance and Accounting.

  • Closes out of procurement files in accordance with records retention procedures. Oversees and coordinates terminations and resolution in accordance with Procurement Procedures and the Federal Acquisition Regulations.

Minimum Requirements

  • Bachelor's degree or higher in Business, Management or in a technical discipline or any combination of formal training and experience in the field of Contracts and Procurement, equivalent to 10 or more years.

  • 10+ years' experience in Procurement with 5-10 years in an oversight and/or compliance role.

  • Experience in leading and providing critical CPSR support

  • Experience in assessing adherence to compliance requirements and drive appropriate actions to drive adherence and training

  • Ability to collaborate across functions

  • Experience in various Cost Plus, Time and Materials (T&M), Firm Fixed Price Level of Effort (FPLOE), and Firm Fixed Price (FFP) government contracts and subcontracts

  • Legal and regulatory requirements related to contract administration, government procurement and compliance of Federal Acquisition Regulations (FAR), Defense Acquisition Regulations (DFARs), International Traffic in Arms Regulations (ITAR), Export Administration Regulation(EAR), Truth in Negotiations Act (TINA), and Cost Accounting Standard (CAS).

  • In-depth knowledge of contract types such as cost-plus, fixed-price, cost reimbursable, the Service Contract Act (SCA), FAR and DFAR clauses,and special provisions.

  • Experience auditing procurement files for compliance

  • Experiecne providing staff training in compliance

  • Experience developing compliance metrics to support Federal Regulatory requirements

  • Possess an in-depth working knowledge of the accounting functions

  • Computer literate and possess knowledge of computer-based tools to include database maintenance, personal computer operations, word-processing, and spreadsheet software

  • In-depth knowledge of Cost Point procurement system

  • Excellent written and verbal communication skills to effectively accomplish the duties and tasks of the position.

  • Experience in leading and providing critical CPSR support

  • Ability to collaborate across functions

  • Possess a current state issued driver's license

  • Qualify for and maintain a US government security clearance

Preferred Qualifications

  • Certification as a Certified Purchasing Professional (CPP) or related certification highly desired

  • CPSR Documentation, Supply Management and Negotiation Skills

  • Reviews procurement procedures to ensure compliance with the DCMA Guidebook requirements for CPSR, corporate policies, procedures and work instructions as well as Federal Acquisition Regulation (FAR) and Department of Defense Federal Acquisition Regulation Supplement (DFAR)

  • Provides guidance and information to Procurement professionals which includes communication of recommended actions to ensure compliance

  • Updates procedures for purchase orders, subcontract files, Agreements and other related documentation to address compliance aspects and alignment with CPSR and other government audit programs

  • Analyzes findings to develop potential training and process improvement opportunities.

  • Analyzes emerging regulatory changes affecting procurement activities. Determines impact to compliance actions

  • Develops and delivers weekly training programs to Procurement professionals on regulatory changes and procurement processes associated with CPSR

  • Provides training to other functional groups to ensure appropriate awareness of procurement policies and procedures, as it relates to their functions

  • Perform pre-award procurement file reviews

  • Performs other duties as assigned

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Procurement

Business Line Management Services

Business Group Management Services Group (MS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 197029BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.