AECOM Site HR Onboarding Administrator in Edmonton, Alberta
Canada - Alberta, Calgary
Alternate Locations CA - Edmonton, Alberta
AECOM is hiring a HR Onboarding Administrator to join our Shell Scotford project team on site near Fort Saskatchewan, Alberta. This is a Temporary (1-year contract) position on a 5/2 shift schedule.
Local Candidates ONLY as NO Living Out Allowance (LOA) or NO Camp/Travel (FIFO) option available for this project.
This position will be responsible for providing clerical support to the Human Resources (HR) department : Talent Acquisition/Recruitment. Duties may include processing employment applications and resumes. Maintaining personnel files, including creating files for new employees. Examines personnel files to answer inquiries and provide information to authorized persons. Generates a variety of standard reports as required. Takes direction and works under direct supervision. Decisions made or reviewed in conjunction with a more senior HR practitioner.
May include the following responsibilities:
Provide support to Talent Acquisition group which may include creating requisitions to hire, job postings, preparing offer letters, onboard new hires and assist in recruitment strategies.
Administer assigned employee program (i.e. Apprenticeship Program) for eligible employees including database maintenance, employees’ eligibility checks, coordination with different business units to collect required information and/or documents, order placement and distribution of certificates/plaques and awards/gifts to business units or employees
Provide administrative support to HR client group which may include employee form preparation
Administer Applicant Tracking and Onboarding systems
Review and approve new hire / re-hire submissions and onboarding packages/documents
Complete special project assignment as dictated by HR business needs
Maintain employee databases such as training records/certificates for new and existing employees
Arrange seminars and meetings
Distribute communication materials (including email communication) for the group to the business units, employees, and outside service providers
Post communication of client group to company intranet
Organize HR files and documentation on company intranet
Assist HR client group regarding employee background checks
Provide new hire orientation seminars, if necessary
Review and upload sign-on packages
Scan and save HR forms and employee documents per e-Filing standards for each assigned client group and/or division
Respond to employees’ inquiries made through the Onboarding inbox.
Conditions of Employment for this position are:
For positions that fall into the list of required positions within the AECOM Oil & Gas Background Check policy, qualified applicants who are offered, and accept, the role must complete a satisfactory pre-employment Background Check. This may consist of all or a combination of the following: Canadian Criminal Record check, an Employment Verification and/or an Education and Accreditation Verification.
For positions that fall into the list of required positions within the AECOM Oil & Gas Alcohol & Drug (A&D) policy, qualified applicants who are offered, and accept, a position must provide evidence of a satisfactory Alcohol & Drug test in accordance with the Company's Alcohol & Drug Policy. In order to be valid, the test must have been conducted at the direction of AECOM - O&G Business Unit.
High School, College or University degree in a related field
Ability to work under pressure and meet deadlines while maintaining a professional and courteous demeanor
Strong data-entry, detail-orientation and analytical skills
Able to work in team environment
Strong veral and written communication skills
Intermediate knowledge in the use of Microsoft Outlook, Word and Excel
Ability to travel as needed.
Abel to work in site/remote work setting.
1 to 2 years' experience in an office environment is an asset
Post-secondary certificate or diploma in Human Resources Management from accredited institution is preferred
An interest in pursuing or currently working towards the CHRP or any Human Resources related designation will be an asset
Human Resource / Recruitment department experience preferred
Advanced knowledge in the use of Microsoft Outlook, Word and Excel
What We Offer
When you join AECOM, you become part of a company that is pioneering the future. Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world, but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
Job Category Human Resources
Business Line Construction Services
Business Group Construction Services Group (CS)
Position Status Temporary
Requisition/Vacancy No. 250985BR
Clearance Required No
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.