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Job Information

AECOM Senior Design Manager in Dublin, Ireland

Ireland - Dublin, Dublin

Job Summary

AECOM in Dublin are looking for a Senior Design Manager to join the team.

  • To provide support to AECOM Design Teams and external architects and assist with the management of the project and design process in Ireland, UK and internationally.

  • To help grow the Programme, Project and Design Management (PPDM) team in Ireland by demonstrating value at every opportunity and assist in managing and mentoring junior design managers.

  • To forge relationships with architects and engineers across AECOM and externally to build up a contact database for future business development.

  • The role is a non-design role

Job Duties:

Managing the Project and Design Management Team

  • Work closely with the team Leadership to manage Mission Critical deliverables.

  • Support the team Leadership in their roles and undertake duties such as business development, team performance reviews etc. as required.

  • Gain an understanding of the Team leaders roles and responsibilities and when required, supplement the Team Leaders in their absence

  • Management of AECOM financial process and invoicing.

  • Contribute to the PPDM business planning within the Mission Critical Sector as required and continuously review business planning targets to monitor progress of the team.

  • Lead PPDM projects across Ireland, UK and Internationally.

  • Assist in the development of the PPDM team members through mentoring, training and reviews.

  • Review of work outputs from PPDM team prior to issue to ensure quality and compliance with contractual obligations.

Managing Sub-consultants

  • Draft and distribute sub-consultant back-to-back contracts so that all scope is accounted for.

  • Manage updates to sub-consultant contracts and prepare final documents.

  • Prepare and update cash flow projections.

  • Establish and manage procedures for invoice submission for sub-consultants.

Establish and Manage Design Procedures

  • Establish and implement programme, project and design procedures and protocols to be followed by the design team and project stakeholder necessary for successful project delivery, including digital design management systems and tools.

  • Management of any information exchange including monitoring of deliverables issued by sub- consultants to determine whether submittals are as per agreed scopes.

Managing Approvals

  • Managing engagement with the client and key stakeholders. Agreeing approval procedures, ensuring submissions align with client expectations and tracking approvals.

  • Managing consultation with statutory and other approving authorities including pre-application consultation, planning the engagement process, ensuring integration into the integrated design programme, monitoring compliance and tracking approvals.

Monitoring Design Schedule and Progress

  • Produce an integrated design schedule following liaison with all Design Team members and including key milestones laid out by the Client. Internal milestones, co-ordination sequences and delivery dates will be shown.

  • Monitor design progress and identify areas of risk/ concern that are approaching.

  • Identification of design deliverables, who they will be prepared by and when they need to be delivered

Documentation and Deliverables

  • Prepare progress reports in the necessary format as required.

  • Monitor and collate comments from the Client on design submission and manage responses from the Design Team.

  • Track and monitor status of all comments affecting design stage and final close-out.

Organise Project Meetings and the define the Decision Making Process

  • Prepare and agree with the Lead Designer a schedule for all project workshops and meetings, including a preliminary outline agenda, location etc.

  • Prepare in advance a formal timetable and agenda for all project workshops and obtain all necessary input from the Design Team to ensure all key issues are addressed.

  • Prepare and issue minutes of all major project workshops and meetings, circulate these minutes for comment before formal issue to the Client where applicable.

  • Chair Project, Programme and Design Team meetings where required.

  • Establish procedures and processes to assist in the briefing and information gathering process such as a Request for Information (RFI) system. Responsibilities and roles of decision making to be identified.

General

  • This is a Client and Lead PPDM facing role and demonstrable skills in maintaining and developing both internal and external relationships are required.

  • The jobholder will be expected to convey a positive attitude whilst maintaining the highest standards in undertaking their work and acting with integrity and professionalism at all times. They should comply with the firms laid down standards, procedures and processes and implement these effectively.

The Quality Assurance/ Quality Management System

  • It is expected that the jobholder will contribute and participate positively in the Performance Review process, which underpins the firms approach to developing all staff. This will include taking ownership of agreed actions, including pursuing any training opportunities identified.Similarly, specific objectives will be agreed with the jobholder as part of the performance review process and they should assume responsibility for the delivery of these.

  • The firm has a world class reputation built upon a powerful brand which reflects its core values of integrity, innovation and collaboration. Jobholders should demonstrate an empathy with these values and seek to reflect them in undertaking their role.

Minimum Requirements

The jobholder will be expected to display a range of competencies, both behavioural and technical in undertaking the role. These are included areas such as:

  • Management of projects both pre and post-contract

  • Contributing to business development

  • Financial management of own commissions

  • Provide support on major project management commissions, taking responsibility for an aspect of service delivery.

  • Preparation of contracts for commissions to comply with AECOM Policy

  • To ensure that client objectives are met and that projects are delivered to time and cost targets and the appropriate quality standards.

  • Understanding of the design process.

  • Project and design programming skills.

  • Experience in development and implementation of design management tools and procedures

  • Excellent communication skills.

  • Commercial awareness of projects.

  • Construction knowledge/experience

  • Proficiency in MS Project/Excel/Indesign

Evidence of these being displayed will be reviewed as part of the Performance Review process and training and development needs agreed as appropriate.

The job holder will be expected to have a previous experience of working alongside Design Teams and an understanding and empathy of the design process. Additionally, working within a team environment would be beneficial to the role

Preferred Qualifications

  • Minimum requirement is a Bachelor’s degree in either Surveying, Engineering, Construction or Architectural profession.

  • Professional Membership an advantage

  • Proven ability to deliver projects up to and over €10m in value.

  • Able to drive a team to achieve common goals

  • Able to form strong client relationships.

  • Able to work on own initiative and as part of wider team.

  • Enthusiastic self-starter looking to progress their career.

  • Good communication and client relationship skills

Your benefits will include:

Helping our employees achieve a healthy work-life balance is important to us. If you join AECOM, as well as receiving a competitive salary, you’ll also have the opportunity to explore flexible working arrangements. Core benefits include 25 days’ annual leave, company pension scheme, private medical insurance, life assurance and one paid annual professional institution membership fee. You can also choose from a wide range of flexible benefits to suit your lifestyle.

You’ll also be able to give back to communities with up to two paid CSR days each year. Through our charity,The AECOM Foundation, you can volunteer to support children in developing countries. And if you’re a member of the Reserve Forces you’ll receive an additional 15 days paid leave for training commitments.

What We Offer

When you join AECOM, you become part of a company that is

pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions

inclusion, diversity and overall

employee well-being through programs supported by company leadership. Our

core values define who we are, how we act and what we aspire to, which comes down to not only

delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Program and Project Management

Business Line Buildings & Places

Business Group Design and Consulting Services Group (DCS)

Country Ireland

Position Status Full-Time

Requisition/Vacancy No. 214313BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Professional

Take the next step. Our professional lives are constantly evolving as we build on experience and take on new challenges. Find the opportunities and flexibility to keep you satisfied for the long term.

craft/trade

Craft / Trade

What you specialize in sets you apart. Your trade or craft can take you anywhere, and when you join a company with operations in 150 countries, you have unlimited opportunity to grow and excel.

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Military / Veteran

Expand your career. We’re looking for passionate people ready to make an impact with the training, experience and perspective gained through military service.

graduates

Early Careers / Graduates

Meet the career of your dreams. Do you have your eye on the future and want to make a difference? We can help you turn knowledge gained through your education into limitless career potential.

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