AECOM Front of House/General Admin in Croydon, United Kingdom
United Kingdom - Surrey, Croydon
AECOM is looking for a Front of House/General Administrator to work in our Croydon office. Due to the nature of the position the hours will be 8.30 – 17.00 with half an hour for lunch, adjustable if an hour required.
Typical responsibilities of the role will include:
Greeting visitors, covering office H&S and informing staff they are meeting with they have arrived;
Organising internal and external meetings including meeting room bookings, video conferences;
Organising refreshments and required facilities;
Assisting the project teams as required with printing, typing and other project related work including uploading and downloading of information, completion of registers and related items;
Scanning, binding and photocopying;
Booking training for staff to achieve Health & Safety requirements for site work, CSCS, or for project-specific requirements;
Trained fire marshal;
Making travel arrangements and booking train tickets as requested;
Distribution of incoming post in the absence of the Floor Champion;
Ordering IT equipment for new starters as required, and new starter set up process e.g. printers;
Arranging couriers in absence of Floor Champion;
Raising Purchase Orders and/or Virtual Credit Card payments and arranging payment of invoices as required;
Working alongside the FC team to reinforce behaviours that maintain agile working such as, supporting mobility across the building, availability of spaces, and observation of room bookings. Other examples include making sure desks, meeting rooms/spaces and project areas are being used in accordance with our policies;
Ensuring printers/plotters are available to be used at all times and stock is managed accordingly, letting the Floor Champion know when supplies need to be ordered;
Other reasonable duties within the general scope of the job title as directed by the Office Manager.
Work includes some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.
Previous experience in a similar role in a busy office environment
Relies on experience and judgment to plan and accomplish more complicated goals.
Competent user of Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.
Works under general supervision
Your benefits will include:
Helping our employees achieve a healthy work-life balance is important to us. If you join AECOM, as well as receiving a competitive salary, you’ll also have the opportunity to explore flexible working arrangements. Core benefits include 25 days’ annual leave, company pension scheme, private medical insurance, life assurance and one paid annual professional institution membership fee. You can also choose from a wide range of flexible benefits to suit your lifestyle.
You’ll also be able to give back to communities with up to two paid CSR days each year. Through our charity, The AECOM Foundation, you can volunteer to support children in developing countries. And if you’re a member of the Reserve Forces you’ll receive an additional 15 days paid leave for training commitments.
What We Offer
When you join AECOM, you become part of a company that is pioneering the future. Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world, but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
Job Category Administrative Support / Secretarial
Business Line Geography OH
Business Group Design and Consulting Services Group (DCS)
Country United Kingdom
Position Status Full-Time
Requisition/Vacancy No. 250128BR
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.