AECOM Field Inspector Coordinator/Administrative Support in Coral Gables, Florida
United States of America - Florida, Coral Gables
AECOM is seeking a Field Inspector Coordinator/Administrative Support for employment in the Coral Gables, FL office.
The responsibilities of this position include, but are not limited to:
Assist the Construction Management group in coordinating field inspector staff
Manage on boarding of new hires
Schedule safety training, certifications
Schedule ID badge renewals, fingerprinting, follow security protocols
Track and log overtime requests, approvals, weekly time cards
Plan for and schedule cover for staff absence, paid time off (PTO) and cover for abnormal working hours
Compile and maintain the billing reports and progress reports
Compile monthly progress reports for client reporting
Assist in document control and office administrative duties, run RFI’s, submittals, pay estimates, permits and other documents for signatures
Maintain accurate record keeping for the above items
Attend and record monthly/bi weekly CM coordination meetings
Reports to Operations Manager and Program Construction Manager or designee
Maintain the high safety standards set by the Program team and the client
3+ years’ experience
Construction industry and office experience
Strong proficiency with Microsoft Office tools
Good communication skills, both written and oral
Good communication skills with both internal and external customers
Experience with Proliance Construction (PCTS) and EBuilder
OSHA training 10 hour
What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.
At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.
NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.
Job Category Administrative Support / Secretarial
Business Line Water
Business Group Design and Consulting Services Group (DCS)
Country United States of America
Position Status Full-Time
Requisition/Vacancy No. 195635BR
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.