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company that is <a href="https://www.aecom.com/without-limits/" target="_blank">pioneering the future </a>. Our teams around t
e that champions <a href="https://www.aecom.com/careers/diversity-inclusion/" target="_blank">inclusion, diversity </a> and overall <a href="https://wellbeingataecom.com/" target="_blank">employee well-being </a> through programs su
leadership. Our <a href="https://www.aecom.com/about-aecom/core-values/" target="_blank">core values </a> define who we are,
down to not only <a href="https://www.aecom.com/about-aecom/corporate-responsibility/" target="_blank">delivering a better world </a>, but working to “ma

Job Information

AECOM Mission Support Admin Level II in Chantilly, Virginia

United States of America - Virginia, Chantilly

Alternate Locations US - Dulles, VA, US - Springfield, VA

Job Summary

AECOM is looking for Cleared Mission Support Administrators with active high level government clearances - Top Secret / SCI with Polygraph.

The scope of Level II Mission Support Administrator work is to provide assistance to the completion of routine to moderately complex tasks for general office and/or program support.

Duties and Responsibilities

  • Finance

  • Maintains and reconciles accounting records

  • Processes travel, training, and POV vouchers

  • Assists with the approval process for credit card purchasing

  • Handles disbursing transactions including airline tickets, metro checks, and general travel information

  • Tracks overall program spending, including burn rates on individual contracts

  • Office Administration

  • Maintains a schedule of appointments for a manager or office

  • Monitors e-mail and telephones of manager(s) or office members.

  • Drafts, proofreads, and edits all correspondence.

  • Tracks and monitors status of incoming and outgoing cable traffic.

  • Produces other documents such as instructions, spreadsheets, presentations, and reports.

  • Passes and receives clearances and prepares access lists as necessary

  • Information Management

  • Maintains tracking records and filing systems; archives files as necessary.

  • Maintains and updates databases or spreadsheets.

  • Performs data input, data collection and research; retrieves information or documents from databases and the Internet.

  • Performs as a focal point for response to queries regarding local in-house and Agency-wide administrative databases, such as those for Training and Timekeeping.

  • Presents information through briefings to various audiences

  • Prepares and tracks various statistics

  • Evaluates, proposes, and/or implements innovative and/or new administrative processes to improve the efficiency and effectiveness of support administration.

  • Office Management

  • Coordinates and/or participates in the scheduling, organizing, and execution of meetings, conferences, and off-sites

  • Participates in meetings and events: serving as recorder or working member of group, and may brief or present administrative support related information

  • Makes travel arrangements for unit managers and others

  • Greets and/or escorts visitors and guests

  • Opens, sorts and distributes incoming mail, newspapers, faxes, and other publications/documents

  • Prepares weekly status reports of action items and completion of tasks related to the execution of a program, process, or transaction

  • Provides back up support and assistance to office support positions and functions, as required

  • Logistics

  • Assists in the ordering of supplies and arranging for the repair of office equipment

  • Maintains inventory; issues equipment, records, receipts, or supplies

  • Orders and assigns various key material in support of customer requirements

  • Researches pouch shipments and initiates pouch traces

  • Assists in the oversight and accounting for inventory

  • Assists in the transportation of material and people

  • Assists with office renovations and move management activities

  • Assists with work pertaining to the procurement, inventory control, and destruction of registered cryptographic material utilized by the Agency

  • Coordinates Agency wide cryptographic key requirements within the Agency

  • Assists with the responsibilities for pouching of classified material to the field

Multiple locations in Washington Metro Area

Minimum Requirements

  • Five years of administrative support experience as a Level I Mission Support Administrator, or comparable experience.

  • Top Secret / SCI with government polygraph, TS/SCI with poly

Preferred Qualifications

Knowledge, Skills and Abilities

  • Ability to obtain working knowledge of Agency and/or IC regulations, policies, practices, and procedures

  • Thorough knowledge in the use of MS Office, the Internet, and other internal applications necessary to complete routine and moderately complex tasks.

  • Basic knowledge of Contracting Officer’s Technical Representative concepts and principles.

  • Analytical skills sufficient to assess moderately complex information from multiple sources and draw logical conclusions

  • Strong interpersonal skills to maintain effective working relationships with team and customers

  • Strong oral and written communication skills sufficient to compose and deliver responses to customers’ routine to moderately complex questions in a clear and concise manner

  • Ability to perform as a focal point for a program or process

  • Ability to manage own activities and office workflow under tight deadlines

  • Ability to efficiently and rapidly store and retrieve information using filing and tracking systems

  • Ability to establish administrative contacts and professional relationships for networking and liaison across the Agency/IC

  • Ability to apply a strong customer focus orientation to understand customer requirements, suggest, and implement solutions

  • Ability to ensure that management, co-workers, customers, and stakeholders are kept informed

  • Ability to adapt to changing work requirements and priorities that may require overtime or extended hours

  • Ability to be discreet and maintain confidentiality

#msms#

What We Offer

When you join AECOM, you become part of a company that is

pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions

inclusion, diversity and overall

employee well-being through programs supported by company leadership. Our

core values define who we are, how we act and what we aspire to, which comes down to not only

delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Management Services

Business Group Management Services Group (MS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 210716BR

Clearance Required Yes

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Professional

Take the next step. Our professional lives are constantly evolving as we build on experience and take on new challenges. Find the opportunities and flexibility to keep you satisfied for the long term.

craft/trade

Craft / Trade

What you specialize in sets you apart. Your trade or craft can take you anywhere, and when you join a company with operations in 150 countries, you have unlimited opportunity to grow and excel.

military

Military / Veteran

Expand your career. We’re looking for passionate people ready to make an impact with the training, experience and perspective gained through military service.

graduates

Early Careers / Graduates

Meet the career of your dreams. Do you have your eye on the future and want to make a difference? We can help you turn knowledge gained through your education into limitless career potential.

NOTICE TO THIRD PARTY AGENCIES:
Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

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