AECOM DSP Accounts Payable Coordinator in Calgary, Alberta

Canada - Alberta, Calgary

Job Summary

AECOM is seeking a DSP Accounts Payable Coordinator to join our Calgary, Corporate Office Team. This is a full time position.

This position is typically associated with a transaction-intensive, centralized operation that is designed to serve as a resource for management in preparing, reviewing, auditing, and processing accounts payable, and payroll. Provides assistance to office and field operations to help ensure compliance with company policies as well as applicable state and federal regulations.

May include the following responsibilities:

  • Completes accounts payable duties for DSPs

  • Enters time into payroll systems

  • Provides system training, performs floor-checks, and audits timesheets ensuring time worked is properly documented into appropriate project-task combinations and pay types in compliance with company policy and applicable local, state & federal regulations.

  • Reconciles hour and/or dollar discrepancies between Payroll and Project Accounting and reports any discrepancies/resolutions. Contacts various department supervisors and employees to resolve any discrepancies.

  • Exports weekly time to Project Accounting and Payroll for client billing and employee payments.

  • May assist in testing system upgrades and system changes.

  • Creates and maintains vendor master files.

  • Matches invoices to purchase orders, audits for approvals, coding and proper documentation, and ensures that invoice batches are filed quickly and accurately.

  • Processes, performs research and makes corrections to Exception invoices.

  • Interfaces with Materials Management to ensure that purchase orders and receivers are matched and accounted for.

  • Provides information regarding disbursements to company or project personnel, Materials Management, and internal and/or external auditors.

  • Applies knowledge of sales/use tax laws and accruals.

  • Prints and distributes vendor checks at appropriate printers.

  • Reconciles Accounts Payable liability accounts to general ledger account balances.

  • Under direct supervision, applies basic skills and procedures. Resolves routine questions and problems, and refers more complex issues to higher levels.

Conditions of Employment for this position are:

  1. Qualified applicants who are offered, and accept, a position must complete a satisfactory pre-employment Background Check, which may consist of all or a combination of the following: Canadian Criminal Record check, an Employment Verification and/or an Education and Accreditation Verification.

  2. Qualified applicants who are offered, and accept, a position must provide evidence of a satisfactory Alcohol & Drug test in accordance with the Company's Alcohol & Drug Policy. In order to be valid, the test must have been conducted at the direction of AECOM - O&G Business Unit.

Minimum Requirements

  • High School Diploma

  • Minimum 6 months of clerical or office administration experience

Preferred Qualifications

N/A

What We Offer

When you join AECOM, you become part of a company that is pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Finance and Accounting

Business Line Construction Services

Business Group Construction Services Group (CS)

Country Canada

Position Status Full-Time

Requisition/Vacancy No. 203199BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.