AECOM Bid Coordinator in Birmingham, United Kingdom

Business Line Support/Cross Services

Position Title Bid Coordinator

United Kingdom - West Midlands


Job Summary

AECOM’s ‘Bid Studio’ in Birmingham manages some of the region’s largest and most strategic bids across both established and emerging markets, we are looking to recruit a career focussed individual with a passion to build a career within the bidding arena.

Within the role you will provide support to Assistant Bid Managers and/or Bid Managers leading the bids, you will devise draft bid programmes, coordinate inputs from Subject Matter Experts and track progress against tasks and individuals for reporting to the Bid Manager.

You will see yourself working collaboratively with technical and operational colleagues, Bid Studio managers, writers, graphic designers and the Bid Studio leadership team. The role will cover the full procurement lifecycle including EOIs, PQQs and proposals.

Aside from supporting bids, the role also requires proactive engagement in ad hoc tasks around general bidding best practice, including but not limited to: driving bid knowledge management through the breakdown of bids into a bid library; collaboration with the knowledge team to log model responses and useful information; collaboration with graphic designers to support on ad hoc, simple graphics requirements; and supporting the Studio leadership team to develop processes, tools and guides around bidding.

Further Job Duties Include:

  • Review RFPs and other related documents and support in gathering proposal information to create winning responses

  • Review existing content where relevant and provide the Bid Manager with relevant information

  • Prepare templates, CVs, case studies and occasionally storyboards; chase content contributors as required

  • Coordinate the preparation of identified expression of interests, pre-qualification questionnaires and proposals

  • Ensure a winning, compliant, error free document arrives with the client in the correct format, meeting the deadline

  • Break down submitted bids for a library of pre-written proposal content, where required

  • Assist in the preparation of presentations for specific pursuits

  • Identify and share lessons learned as inputs to the continuous improvement of the bidding process and tools

  • Supports the team in ad hoc activities to develop our bidding excellence

  • Proactively identifies improvement areas in our activities and shares these with Bid Studio leadership, working to resolve / improve issues as directed

Minimum Requirements

To be successful in this role we would like to hear from candidates with the following;

  • Experience in the coordination and development of winning bids, preferably in the engineering, architecture, consulting environment.

  • Excellent verbal and written communication skills along with experience of coordinating multi-disciplinary proposals of a high strategic value

  • An eye for detail, not accepting second best and taking personal pride and responsibility for all aspects within their control

  • A sound working knowledge of Microsoft Excel, Word and PowerPoint and Adobe InDesign

  • A flexible approach to supporting bids and business development activities across the UK & Ireland

  • The ability to work professionally and collaboratively and build credibility with senior colleagues

  • A methodical approach to assisting in the administration and production of bids

  • The ability to work positively under pressure and deliver quality output to deadlines

  • The drive to improve and adhere to processes / systems and the motivation to contribute to and support bid teams

  • An experienced and efficient multi-tasker

Preferred Qualifications

  • Foundation-level APMP certification (desired)

Your benefits will include:

Helping our employees achieve a healthy work-life balance is important to us. If you join AECOM, as well as receiving a competitive salary, you’ll also have the opportunity to explore flexible working arrangements. Core benefits include 25 days annual leave, company pension scheme, private medical insurance, life assurance and one paid annual professional institution membership fee. You can also choose from a wide range of flexible benefits to suit your lifestyle.

You’ll also be able to give back to communities with up to two paid CSR days each year. Through our charity, The AECOM Foundation, you can volunteer to support children in developing countries. And if you’re a member of the Reserve Forces you’ll receive an additional 15 days paid leave for training commitments.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

Job Category Business Development

Business Group Design and Consulting Services Group (DCS)

Country United Kingdom

Position Status Full-Time

Requisition/Vacancy No. 182542BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.