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Job Information

AECOM General Administration Assistant in Beijing, China

Job Summary

AECOM is seeking a General Administration Assistant to be based in Beijing office.

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.

Responsibilities

  • Greet visitors with safety inductions, answers and screens telephones with polite manner.

  • Support on office events, prepare for meetings, including reserving conference rooms and coordinating agendas.

  • Orders supplies for office. Restocking of stationary and supplies.

  • Monitor vendor’s daily service and contract follow up.

  • Billing Management.

  • Receives and distributes mail and coordinates courier services.

  • Maintains the office environment, make sure everything is in good order.

  • Office Inventory management

  • Pay attention to Office seats daily occupancy status, update the floor plan regularly.

  • Business license update when needed.

  • Work with staff on administrative functions as needed, assist Admin manager when needed.

  • 完成访客的接待和安全登记,有礼貌的接听及应答来电,包括留言等;

  • 公司重要活动/会议协助准备,包括会议室预订管理、协议电话会议安排等;

  • 负责办公室相关的采购和供应,供应商的管理及合同的跟进。

  • 账单管理;

  • 快递、邮件收发管理;

  • 办公室日常环境维护,包括:消防与安全、办公室美化与清洁,会议室设备的正常运行保持办公环境及设备正常运行;

  • 办公室物品、设施的登记与管理;

  • 办公室座位统计,平面图更新;

  • 公司年报提交,证照更新等;

Minimum Requirements

  • Professional Appearance, including dressing and grooming.

  • College degree holder or above, prior experience as a receptionist preferred, generally requires around 1 year in a similar role.

  • Strong computer skills including proficiency with Microsoft Office, it will be great if the candidate have basic skill to use CAD or Photoshop.

  • Excellent communication and writing skills both in Chinese and English are a must.

  • Work proactively, Ability to multi-task.

  • Detail oriented, can handle things flexibly with Good communication skills.

  • 职业的仪容仪表;

  • 大专学历以上,专业不限,具备一到两年行政工作经验者优先;

  • 熟练运用Office办公软件, 如能使用CAD或PS等画图软件,优先考虑;

  • 良好的中英文口头及书面表达能力;

  • 工作积极主动,反映敏捷,有较强的独立工作能力和适应能力,可以同时执行多任务;

  • 工作细致认真踏实,责任心强,处事灵活,具备良好的组织、规划、协调和沟通能力;

Preferred Qualifications

Same as above

What We Offer

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started.

As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Geography OH

Business Group Design and Consulting Services Group (DCS)

Country China

Position Status Full Time

Requisition/Vacancy No. 259077BR

Virtual: No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

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