AECOM Program Coordinator in Arlington, Virginia

United States of America - Virginia, Arlington

Job Summary

Under the supervision of the Program Manager, the Program Coordinator (PC) will serve as a supporting member of the home office program management unit (PMU). The PC manages client contracts, supports project field operations, and coordinates home office project backstopping. The PC supports overall operational, contractual and financial management of the project, and coordination and management of field office operational staff. The PC occasionally contributes to business development efforts and participates in divisional and corporate initiatives. The PC will report to either the Program Manager or Associate Program Manager.

Essential Responsibilities:

  • Provide day to day home office program management support and ensure effective and efficient coordination between the home and field offices.

  • Be familiar with relevant policies and procedures including: US and project host country laws and regulations; AECOM policies and procedures; USAID regulations; and be accountable for project compliance with these laws, regulations, policies, and procedures

  • Recruit, mobilize, and demobilize short-term consultants and long-term project staff

  • Assist in orienting consultants and staff to AECOM and project objectives, procedures, resources, and relationships; monitor processes to ensure that proper procedures and rules are followed

  • Ensure that all project technical deliverables are formatted with proper branding requirements established by the contract and sent to the Development Experience Clearinghouse or the Prime Contractor and properly archived in the home office filing system

  • Process expense reports, make travel arrangements, and process payment requests

  • Assist Program Manager (s) with USAID approval requests and all project related procurement

  • Develop and monitor consultant agreements

  • Draft and assist with management of subcontracts, with oversight from Project Manager

  • Support project budgets, including: inputting monthly invoices in to budget tracker, assist with the preparation of budget modifications, assist with budget projections as needed. Copy edit project deliverables, ensuring corporate/client branding requirements are met

  • Prepare information needed for business development and AECOM communications materials such as past performance reviews, CVs, charts, and program summaries/brochures

  • Assist with project start-up and closeout including traveling to the field as assigned

  • Other duties as assigned or requested

Minimum Requirements

  • At least 1 years relevant work experience

  • Associates Degree in related field, including International Relations, Political Science, Government, Economics, Business, or International Development

  • Team player who can work independently and excels at consulting and coordinating with teams

  • Ability to write and verbally communicate clearly and concisely

  • Ability to prioritize and handle multiple tasks under tight deadlines with keen attention to detail

  • Proficiency with Word and Excel

  • Fluency in English

  • Ability to travel and work overseas on short term technical assignments up to 25%, sometimes at short notice

Preferred Qualifications

  • Experience supporting USAID projects

  • Experience or familiarity with programs in Afghanistan

  • International travel experience

  • Bachelor's Degree

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category International Development

Business Line Management Services

Business Group Management Services Group (MS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 205127BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.