AECOM Office Administrator in Anchorage, Alaska

United States of America - Alaska, Anchorage

Job Summary

AECOM is seeking a talented Office Administrator for our Anchorage, AK office. This is a Part-Time, 20 hours a week opportunity. The ideal candidate will be able to work 2.5 consecutive days each week.

  • Handles mail and telephone calls

  • Checks and verifies documents (new hire paper work, bills, receipts, invoices, etc)

  • Maintains files and records

  • Assists with invoice payments for the local office or for projects managed within the local office including proper coding and submission of invoices to Accounts Payable staff and payment of invoices by corporate card where applicable

  • Maintains files and records

  • Operates general business machines such as calculator, photocopier, fax and similar machines

  • May perform miscellaneous typing and data entry functions as needed

  • Provides administrative support to office or business unit including some of or all of the following:

  • Prepares or proofs correspondence, forms, spreadsheets, or documents

  • Schedules meetings

  • Makes travel arrangements

  • Maintains inventory of office supplies.

  • Familiar with standard concepts, practices, and procedures within the administrative field

  • Prioritizes requests for assistance from other staff and keeps staff informed of the status of projects in process

  • Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work

  • Assists with office set up to include coordination of furniture and IT equipment requisition and placement

  • Coordinates with corporate IT and sometimes acts as a local IT liaison assisting with simple tasks of hooking up monitors to a computer or docking station

  • Assists with office recycling and kitchen cleanliness

  • Other administrative tasks as assigned

  • Works under general supervision

Minimum Requirements

  • High School Diploma plus two (2) years of related experience or demonstrated equivalency of experience and/or education

Preferred Qualifications

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What We Offer

When you join AECOM, you become part of a company that is pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Geography OH

Business Group Design and Consulting Services Group (DCS)

Country United States of America

Position Status Part-Time

Requisition/Vacancy No. 203487BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.