AECOM Document Controller in Accra, Ghana

Ghana - Greater Accra, Accra

Job Summary

The position is within a consultant’s project team supervising the work of an EPC contractor. The Document Controller is responsible for the implementation of project-specific procedures for the storage, retrieval, management and tracking of company documents through the use of ProjectWise software.

Duties and Responsibilities:

The Document Controller is responsible for:

  • Implementing project-specific procedures for storing, managing, retrieving and tracking project documents

  • Advising regarding changes and additions to the project-specific procedures to improve efficiency and accuracy of the work of the consultancy team.

  • Providing assistance to the EPC Contractor’s team in use of the project document control system and adherence to project procedures.

  • Implementing project-specific document lifecycle procedures including the archiving of records in accordance with the records retention schedule

  • Developing and maintaining registers and logs using the document control system for incoming and outgoing documents

  • Adhering to document management procedures, policies and systems

  • Assisting project staff in use of the document control system including retrieval of project documents.

  • Supporting project staff in the implementation of document workflows and templates

  • Assisting with quality audits by internal and external auditors

  • Performing document management tasks as needed

  • Scanning and uploading documents where required.

Minimum Requirements

Experience:

  • Minimum 6 years of experience working in Document Controller position

Specific Skills Required:

  • Word Processing

  • Spread sheet Skills

  • Document Management (ProjectWise or similar software experience an advantage)

  • Time & Billing

  • Calendar & Docketing

  • Writing Skills

  • Organization Skills

  • Multi-tasking Skills

  • Research Skills.

Personal Attributes:

  • Optimistic outlook

  • English language verbal and written communication skills

  • Interpersonal skills and the ability to work well with a team including people at all levels of seniority

  • Attention to detail and a well-organised approach to work

  • The ability to prioritise work and to work well under pressure

  • Integrity and discretion when handling confidential information

Other Comments:

  • Eligibility to work in Ghana due to nationality is a requirement.

Preferred Qualifications

  • Secondary Certificate

  • Computer literate

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

Job Category Engineering - Construction

Business Line Transportation

Business Group Design and Consulting Services Group (DCS)

Country Ghana

Position Status Temporary

Requisition/Vacancy No. 196987BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.