AECOM Document Control Lead and Reporting Coordinator in Accra, Ghana
Business Line Transportation
Position Title Document Control Lead and Reporting Coordinator
Ghana - Greater Accra
TheDocumentControlLeadandReportingCoordinatorplansandcoordinatesthecollation of projectinformation across all disciplines and the preparation of AECOM reportingdeliverables to meet internalandexternalprojectreportingrequirements.Responsible for the development and implementation of project-specific procedures for the storage, retrieval, management and tracking of company documents and supervision of a small team of document controllers.
Duties and Responsibilities:
Planning, communicating and executing the detailed time schedule for development of monthly project report for internal and external distribution.
Establishing and communicating reporting processes and templates that enable timely and consistent reporting.
Engaging with stakeholders (internal and external) to ensure they understand their roles and responsibilities in the reporting process.
Providing training in reporting processes and systems as required.
Collecting data and information from project disciplines on performance metrics.
Collecting data and information from PMWeb for inclusion in the monthly report.
Synthesizing the collected data into the agreed report format.
Supporting the project controls manager and project director in writing effective narratives to accompany the performance metrics measurements
Supporting the project controls manager and project director in writing concise, effective explanations of project progress, issues and risks.
Supporting all disciplines in preparing professional reports for external distribution.
Providing guidance on communication tools for effective delivery.
Leading a team of document controllers including participation in hiring, performance assessment, training and mentorship.
Development and implementation of project-specific procedures for storing, managing, retrieving and tracking company documents.
Development and Implementation of project-specific procedures for adhering to the project’s document lifecycle procedures including the archiving of records in accordance with the records retention schedule.
Liaising with Client (and APMT) on PMWeb issues, priorities and future developments – supporting the Client to ensure PMWeb is utilized effectively on the project.
Training AECOM project staff and Contractors in correct use of PMWeb and Document Control procedures
Developing and maintaining PMWeb training material to ensure effective system use by AECOM staff and Contractors.
Controlling the retrieval of documents by authorised users.
Developing and maintaining registers and logs for company, Client, consultant and contractor documents.
Developing and promoting adherence to document management procedures, policies and systems.
Supporting the staff of other departments in the implementation of document workflows and templates.
Assisting with quality audits by internal and external auditors.
Performing document management tasks as needed.
“Due to the volume of applications we cannot reply to every applicant, if you haven’t heard from us in 2 weeks please assume you’ve been unsuccessful.”
Minimum3 yearsofexperience in preparingprofessionalreportsonorganisational or projectperformanceincludingperformancemetrics measurements
Minimum5 years of experience in theemploy of a professionalconsultingfirm
Minimum5 yearsofexperience in theemploy of aninternationalcorporation
Minimumof 2 years of experience on major (>USD 50 million)constructionprojects
Specific skills required:
Ability toprioritize,troubleshoot and managemultipleand complex tasks.
Ability toplan,establish and communicate new business processes.
Strong Englishlanguagereading,interpretation, and writing skills.
Organizationaland document managementskills.
Experience with database management software.
Person Specification (Personality Attributes):
Verbal and writtencommunicationskills.
Interpersonalskillsandtheability to workwellwithpeople at all levels.
Ability toinfluence at all levels of an organization.
Attentiontodetail and a well-organizedapproach to work.
Theability to prioritizeworkand to workwellunderpressure.
A diplomaticapproachandtheconfidence to providesupport to high-profile companystaff and boardmembers.
Integrity and discretion when handlingconfidentialinformation.
- Eligibility to work in Ghana (due to nationality or work permit) is an advantage.
- Bachelor's degree from four-year College or university.
What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.
Job Category Engineering - Construction
Business Group Design and Consulting Services Group (DCS)
Position Status Temporary
Requisition/Vacancy No. 182855BR
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.