AECOM Project Management Assistant/Project Coordinator in Winnipeg, Manitoba

Requisition/Vacancy No. 145677BR

Position Title Project Management Assistant/Project Coordinator

Job Category Administrative Support / Secretarial

Business Line Environment

Country Canada

State/Province/Region CAN - Manitoba

City Winnipeg

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at www.aecom.com.

About the Business Line

Environment

Our team of environment specialists offers clients expertise in air quality, impact analysis and permitting, environmental health and safety management consulting/due diligence, remediation consulting/engineering and construction/site restoration, specialty and emerging technologies, waste services and water and natural resources.

Job Summary

AECOM in Winnipeg is seeking a Project Management Assistant/Project Coordinator.

Responsibilities include the following:

  • Assist Project Managers with project administration, financial and administrative support

  • Act as project coordinator for various large-scale projects

  • Provide general project and administrative support for the entire group

  • Complete travel arrangements

  • Responsible for coding accounts payable and answer enquiries

  • Daily pickup of incoming mail from reception

  • Document Control - monitors quality management procedures

  • Scanning and electronic filing of all project related documents and numerical hardcopy filing

  • Coordinate conference calls

  • Accurate and timely word-processing of correspondence/reports/specifications/proposals (i.e., as per established standards

  • Liaise with Marketing Coordinator for formatting and production of proposals and major reports

  • Provide reception relief on an as required basis

Notice to third party agencies:

Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Minimum Requirements

  • High school diploma

  • 2+ years’ experience as an administrative assistant

  • Consulting experience is preferred

  • High level of proficiency in Microsoft Office Outlook calendar and scheduling

  • Strong and proven oral and written communication skills

  • Strong proof-reading skills

  • Ability to work in an environment that emphasizes quality standards and processes

  • Effective planning and organizational skills; detail-oriented and deadline driven

  • Work well independently and as part of a team; solid work ethic

  • Fast learner; quickly incorporate and implement new procedures

  • High energy, enthusiastic and dependable individual; excels in challenging environments

Preferred Qualifications

  • Business Administration degree is desirable

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.