AECOM Secretary/Document Control in Uralsk, Kazakhstan
Business Line Construction Services
Position Title Secretary/Document Control
Kazakhstan - Aqtöbe
Responsible for providing an efficient and professional reception, document management and control and general administrative support to AECOM.
Office support, Administrative support to the staff
Meet and greet guests of the Company. Share information about guests if necessary, with relevant employees and ask employees to meet guests at the reception place.
Answer and distribute incoming/outgoing phone calls, with necessary politeness and professionalism to maintain the Company's image. Ask people on the phone who they need be connected to and how to present them. Receive message if an employee is absent or/and unreachable by phone. Relate received message to employee on time.
Follow the Company's policy about confidential information: do not give internal and mobile numbers of the Company employees. Do not discuss any information which became known due to work specifics.
Review incoming correspondence before distribution.
Receive, provide registration of incoming/outgoing correspondence, faxes, according to the Company workflow procedure.
Provide full safety and operational information about distribution of correspondence.
Provide on time incoming correspondence to related departments.
Control correctness of formulation of outgoing correspondence by departments
Give suggestion to improve internal workflow to immediate manager; inform departments about changes in workflow procedure.
Provide assistance with the conference room. Manage timely reservation of conference room and inform employees if necessary. Keep clean teapots, tables, desk, and working area all the time as well as during long meetings.
University degree or equal.
Minimum of 2 year of relevant work experience
Basic understanding of engineering, construction and commissioning documentation
Good knowledge of business procedures and workflows
Fluency in Russian and English
Excellent MS office suite knowledge
What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.
NOTICE TO THIRD PARTY AGENCIES:
Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.
Job Category Administrative Support / Secretarial
Position Status Full-Time
Requisition/Vacancy No. 163120BR