AECOM Administrative Assistant in Texarkana, Texas
Requisition/Vacancy No. 147226BR
Position Title Administrative Assistant
Job Category Administrative Support / Secretarial
Business Line Government
Country United States of America
State/Province/Region USA - Texas
Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at www.aecom.com.
About the Business Line
AECOM’s Global Support Services (GSS) organization resides within AECOM’s Government business line and is comprised of three divisions — International Development, Operations and Mission Support, and Global Programs. GSS has the international presence, personnel networks and procurement infrastructure to deliver support for any mission, anywhere. We optimize the reliability, availability and sustainability of equipment, logistics systems and facilities for clients around the world. GSS supports the U.S. Government, non-U.S. Governments and industry clients with worldwide program management, planning, design, operations and maintenance, logistics, aviation services, security, international development, environmental and civil engineering and mission and intelligence support.
Primary focus is on performance of daily administrative functions at the work site with a primary concern for the area of finance and accounting. Acts as business unit financial manager responsible for maintaining annual business plan, forecasts and analysis of planned versus actual results. Position reports to Director of Operations.
Audits payroll and submits coding corrections to Program Management field offices.
Reviews invoices for accuracy, coding and entry into corporate resource management system.
Reviews all reports for accuracy, and codes with correct accounting information.
Prepares back up documentation.
Orders office supplies as required, ensures office automation equipment is in working order, maintains adequate supply of required forms and documents to support work site personnel
Perform all other position related duties as assigned or requested.
Work Environment, Physical Demands, and Mental Demands:
Typical warehouse environment with no unusual hazards, frequent lifting to 20-50 pounds, kneeling, standing, and walking, routinely sitting and constant use of speech/hearing abilities for communication, constant mental alertness, must possess planning/organizing skills, and must be able to work under deadlines.
Safety - AECOM enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams.
Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the AECOM Quality Policy and carry out job activities in compliance with applicable AECOM Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.
Procedure Compliance - Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.
Must have a high school diploma or equivalent; must be experienced in the use of MS Word, MS Excel, and MS PowerPoint. Administrative Assistant shall have three years experience working in an office environment.
Passing a pre-employment drug screen and a government background check is required.
Must be able to successfully pass a National Agency Check (NAC) within 60 days of hire if required and have a valid driver's license.
Must be available for any shift. Willing to work weekends and other hours as needed.
Must be able to speak, read, write and understand English.
Work on this contract is performed at the Red River Army Depot. Access to the Depot requires all covered individuals to be registered with the United States Selective Service.
For more specific information on registering, please visit:
Preferred Qualifications N/A
What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.
AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here at http://www.aecom.com/content/wp-content/uploads/2016/01/EEO-is-the-Law-poster-supplement.pdf to view the EEO Is The Law poster.