AECOM Deputy Chief of Party in Suva, Fiji

Requisition/Vacancy No. 147564BR

Position Title Deputy Chief of Party

Job Category International Development

Business Line Government

Country Fiji

State/Province/Region FJ - Central

City Suva

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at www.aecom.com.

About the Business Line

Government

AECOM works with national and local governments around the world to manage and support critical programs in the areas of defense, security and intelligence; energy and climate change; environmental cleanup and waste management; infrastructure development, protection and resilience; and international development. Our global operations and connected expertise enable us to provide cutting-edge, relevant and cost-effective solutions that help our clients safeguard and enrich society and the world we live in.

Job Summary

Project Purpose:

The primary objective of Climate Ready is to help select Pacific Island countries (PICs) to achieve their climate change adaptation goals by assisting them to develop and implement climate action policies and plans in a manner that is country-driven, coordinated, inclusive and equitable. The ultimate outcome of Climate Ready will be tangible progress toward the implementation of an increased number of adaptation interventions that are aligned with PICs’ National Adaptation Plans so that these countries become more resilient.

Roles & Responsibilities:

The Deputy Chief of Party (DCOP) is charged with providing support to the Chief of Party in the overall project management specifically in the project administrative and financial tasks, as well as the M&E activities ensuring that all project deliverables are met and delivered in a timely and efficient manner. S/he supervises the project team and maintains daily communications with HO on procurement, staffing monthly financial and technical reporting. The DCOP will be responsible for establishing and ensuring efficient program management, capacity building design and implementation of the regional field offices and enforcing compliance with contract provisions, FAR regulations and AIDARs, AECOM policies, and procedures, and local laws as they pertain to procurement. S/he will be responsible for consulting with Home Office on contract related issues that may represent a risk to AECOM during the implementation of Climate Ready as well as coordinate with Senior Advisors to ensure effective operations of sub-offices. The DCOP will also contribute to work plans, reports and activity implementation. As such, a qualified candidate is required to have technical experience implementing climate change adaptation policy and/or finance donor-funded programs in the Pacific Region. The DCOP reports to the Chief of Party or his/her designee.

Specific responsibilities include:

Human

  • Supports COP on the supervision of field-based program technical staff, consultants and locally-hired support staff.

  • Works with the COP, Program Manager (PM), subcontractor(s) representatives, and others to define personnel and technical assistance requirements in accordance with contract terms, budget and implementation needs.

  • Manages and oversee capacity building and partnerships efforts executed by project staff.

  • Collaborates with Home and Field Office Project Operations staff to tailor AECOM employee and office handbooks for use with locally-hired staff.

  • Prepares field-based staff performance appraisals and recommends their salary increases, promotions and bonuses for Home Office approval.

Financial

  • Works with Home Office, COP and Finance Manager to implement the monitoring tool that assigns resources to project milestones for technical staff.

  • Works with Home Office, COP and Finance Manager to establish financial monitoring tools to eliminate risk and project overruns that exceed obligations during implementation.

  • Monitors Finance Manager recording of projects transactions, ensures funds availability before commitments are made and works with Home Office team to ensure that field expenditures and accruals are reported on a monthly basis and are consistent with the approved budget.

  • Oversees the use of OneSource for procurement, filing of documents, inventory, control and disposition of project assets.

  • Is accountable for field office and other expenditures under the COP control and ensures that funds are properly spent and accounted for.

Information/Communication

  • Leads program-level knowledge management, Gender/M&E to capture, organize and retain, indicators and monitoring document deliverables, reports, best practices, results, lessons learned, testimonials, etc.

  • Ensures that all program information is regularly posted in OneSource.

  • Provides program-related information to promote the program, through client or AECOM communications materials.

  • Support COP on the drafting of weekly, monthly and quarterly reports and provides overall quality control on the content.

  • Ensures project implementation according to AECOM, USAID and FAR guidelines.

  • Maintain effective communication and relationships with Program stakeholders and beneficiaries.

Subcontractors

  • Serves as principal AECOM point of contact with local subcontractor representatives and technical staff assigned to the project by U.S. and third country-based subcontractors.

  • Negotiates local subcontract agreements for PM approval, and may approve local subcontracts under delegated authorities.

  • Directs and monitors the field work of subcontractors; reviews and approves subcontractor work.

Performance Management

  • Fully understands all contract requirements and client expectations and ensures project field implementation fulfills these requirements.

  • Works with the Home Office to ensure contract compliance, risk management and profitability.

  • Oversees the training and capacity building of staff.

  • Supports Implementation and monitors project activities, provides technical assistance and problem solving, reports frequently both informally and formally to AECOM and client to ensure achievement of contract requirements as requested by the COP

  • Monitors quality assurance and quality control for all contracted services and deliverables ensuring client satisfaction with all aspects of the contract requirements.

  • Is thoroughly familiar with AECOM operating procedures (Field Office Manual, Employee Handbooks, AECOM Executive Policy Orders, etc.) and ensures that project implementation is compliant with these.

Minimum Requirements

  • Bachelor’s degree in relevant field.

  • Seven years of relevant, progressively responsible experience, and a proven track record of implementing and/or managing projects focusing on CCA policy, finance & project implementation in the Pacific.

  • Combination of technical familiarity and management skills that spans the subject areas covered by the project and in-depth experience in at least one of the major areas of involvement.

  • Effectively backstop and reinforce the other long and short-term specialists, and ensure that synergies among project elements are capitalized upon.

  • Experience ensuring that the project focus remains on achieving results; manage an effective monitoring and evaluation system.

  • Superior project management skills and management of day-to-day operations of the project.

Preferred Qualifications

  • Knowledge of USAID reporting and M&E systems or similar experience with another development/donor partner.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.