AECOM Project Administrator-Document Control (Susanville) in Susanville, California

Requisition/Vacancy No. 149769BR

Position Title Project Administrator-Document Control (Susanville)

Job Category Administrative Support / Secretarial

Business Line Construction Services

Country United States of America

State/Province/Region USA - California

City Susanville

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at www.aecom.com.

About the Business Line

Construction Services

Our talented experts are dedicated to managing the complexity inherent in construction projects, catering to each client’s unique needs. We provide services such as program management, construction management and owner’s representation to our clients around the globe.

Job Summary

AECOM is actively seeking a creative, highly talented Project Administrator for immediate employment at a project site in Susanville. The Project Administrator will manage and facilitate the implementation of a comprehensive document management system, including computer indexed storage and retrieval capabilities for all internal and external, design and construction-related documents, to be used by all program management, construction management, design and other consultant resources.

The responsibilities of this position include, but are not limited to, those listed below:

  • Facilitate transition of documents to operation and maintenance staff

  • Maintains project directory

  • Reviews, logs and acts upon incoming and outgoing documents

  • Supports evaluation and alternative analysis for document control

  • Performs normal administrative functions such as, filing, log maintenance, process incoming and outgoing correspondence and transmittals into the database system, record and store photographs, schedule meetings and prepare/distribute minutes

  • Assists in preparation of reports and power point presentations

  • Assists in development and update of project administrative procedures and in maintenance of project manuals and library

  • Scans, codes and logs documents

  • Manage and maintain all project documents in Documentum or equivalent system. Update current drawings as well as technical specifications

Minimum Requirements

  • High School Diploma

  • 6+ years administrative experience including large project or program document control management

  • Familiarity with office computer systems and set-up

  • Good communication skills (written and verbal), proactive problem solving, ability to adjust to changing job environment, and background in office procedures

  • Proficiency in using MS Word, Excel, Access (or other data base) and Power Point

  • Knowledge of TIAs

  • Ability to read and understand design and construction drawings to an EIT level

Preferred Qualifications

  • Ability to organize and manage contractors on complex projects and coordinate with public agency

  • Demonstrate proactive problem solving skills

  • Strong customer service skills

  • Experience in the public contract code arena

  • Possess a thorough knowledge of contract administration and office procedures

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here at http://www.aecom.com/content/wp-content/uploads/2016/01/EEO-is-the-Law-poster-supplement.pdf to view the EEO Is The Law poster.