AECOM Project Manager Assistant & Bid Coordinator in Stockholm, Sweden

Requisition/Vacancy No. 144288BR

Position Title Project Manager Assistant & Bid Coordinator

Job Category Engineering - Civil

Business Line Infrastructure Services

Country Sweden

State/Province/Region SE - Stockholm County

City Stockholm

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at

About the Business Line

Infrastructure Services

We are planners, materials scientists, engineers, engagement consultants, asset managers and geotechnical specialists. Our team works to shape and influence some of our world’s most complex and challenging infrastructure. We also provide complementary services to other AECOM teams working in the sectors of Mining, Transportation, Manufacturing, Industrial and Water.

Job Summary

AECOM Nordic AB has offices in Stockholm, Helsinki and Oslo. We are looking for a Project Manager Assistant & Bid Coordinator as a part of administration and support team at AECOM Nordic AB. This Role is a replacement hire on a limited time basis for one of our support staff who will be on maternity leave for 1 year.

Main Responsibilities:

  • Assist Project Managers in all project stages, including tender, award, implementation, billing/ payment and closeout.

  • Assist project managers with systems support

  • Work with business unit managers to support in preparation of tender documentation and compilation of necessary material.

  • Work with tender managers to liaise with colleagues across Europe to consolidate efforts and information

  • Project administrator duties, working to support project managers in compiling data for reporting and invoicing

  • Work with administration department to ensure support function is up to speed.

  • Track budgets and produce weekly and monthly financial updates of projects.

  • Develop and maintain efficient administrative tools (spread sheets/databases).

  • Evaluate, select and apply standard management/administrative techniques, procedures and criteria to assist Project Managers.

AECOM is a growing and vibrant organisation offering excellent benefits and employment conditions. We are committed to your individual career development and are proud to be able to offer a range of exciting projects as well as a variety of career directions for all our staff.

Minimum Requirements

For this role we require:

  • Higher education

  • Two years relevant experience or demonstrable knowledge through education, skills and ability.

  • Understanding of the fundamentals of contract terms, contract standards and procedures.

  • Good problem solving and organizational skills.

  • Interest and willingness to develop new routines and systems to assist project managers in project administration.

  • Very good skills and experience with MS office, including Word, Excel, MS Project and VBA.

  • Excellent English language skills (speaking and writing) and also basic Swedish/Scandinavian language skills are essential.

Preferred Qualifications

  • Driving license cat. B

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.