AECOM Bid Assistant/Coordinator in St Albans, United Kingdom

Requisition/Vacancy No. 147514BR

Position Title Bid Assistant/Coordinator

Job Category Marketing

Business Line Program, Cost, Consultancy

Country United Kingdom

State/Province/Region GBR - Hertfordshire

City St Albans

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at www.aecom.com.

About the Business Line

Program, Cost, Consultancy

We provide cost and project management services, and specialist consultancy services, to public- and private-sector clients around the world, with a strong presence in Africa, Australia and New Zealand, Europe, the Middle East and the United States.

Job Summary

AECOM is recruiting for aBid Assistant/Coordinator, to support our Buildings + Places London Business unit Proposals Managers in the preparation and production of bids and proposals, including: Expressions of Interest, Statements of Qualifications and Capability, Pre-Qualification Questionnaires and Tenders & Fee Proposals. The role is to be based in St Albans but will require frequent travel to our other London office locations.

Normal duties will include:

  • You'll assist in the development, preparation and production of winning bids, proposals and submission documents, often managing multiple bids at any one time

  • Assist in the preparation of major bids and proposals particularly with regard to content collation, graphics preparation, print production and delivery/dispatch

  • Support the managment of submissions via client e-procurement sites including downloading enquiry documents, checking for clarifications and uploading queries as well as the final submission

  • Help to ensure all appropriate bid governance procedures (Go/No-Go, legal and commercial review, tender boards, etc.) are completed

  • Support during all appropriate stages of the bid management process (planning, preparation, reviewing, refining and finishing) are completed

  • Support in the provision and/or obtaining creative writing input to bids and maintaining overall control of editorial content, including liaison with project teams as necessary to develop engaging and compelling client-facing messages

  • Assist in the preparation of presentations (including general, sector and project specific), placemats and interview packs for post tender interviews

Minimum Requirements

Additional responsibilities:

1. Information Management – Proposals

  • Ensure all best-in-class and exemplar proposals and proposals information is identified and captured to our central repository systems

  • Help maintain effective control over the quality and accuracy of FAQs and bid-related Q&As

  • Assist with the capture, uploading and updating of project data and the creation of new project case study sheets as required. This will include identifying, obtaining, selecting and/or creating suitable high quality graphics and imagery

2. Management Support and Administration

  • Support our input to the central development of both MSWord and InDesign based templates for proposals, capability statements, et al, including standard information page layouts for CVs, case studies and experience sheets

  • Assist and support our input to the central development of PowerPoint templates (including content on a kit-of-parts basis) for interviews and presentations, covering standard company information, business line overviews, exemplar project experience (both for sectors and business lines), et al

  • Input to the central development of proposals related applications and systems including Salesforce, bid library (Work Winning Hub), image library, CVs database, et al

Preferred Qualifications

  • Ideally possess a Degree in Marketing or a related discipline

  • 2 years proven experience in Bids and Tender production

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.