AECOM Assistant Procurement & Supply Chain Specialist in St. Albans, United Kingdom

Requisition/Vacancy No. 150159BR

Position Title Assistant Procurement & Supply Chain Specialist

Job Category Procurement

Business Line AECOM Corporate

Country United Kingdom

State/Province/Region GBR - Hertfordshire

City St. Albans

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at www.aecom.com.

About the Business Line

AECOM Corporate

Our teams provide the strategic guidance that shapes the vision and direction for AECOM. We enable the success of our employees and our operations by ensuring they have the tools, information, resources and support they need to do their jobs.

Job Summary

The Supplier data management and Purchasing/Subcontracting Specialist, responsible for the management of professional, construction and general services

PRIMARY RESPONSIBILITIES :

  • Support the optimal sources for services and goods to the strategic goals of the company and develop listing(s) of potential sources to furnish services and goods

  • Assist in the evaluation of the capabilities and performance of suppliers and subcontractors, and proposes to management for comment & approval of qualified suppliers and subcontractors based upon their ability to meet the strategic goals of the company including competitive pricing, acceptable terms, appropriate quality, and reasonableness of time to perform.

  • Assist with proposals, analyses pricing and risks, and prepares award recommendations.

  • Support the establishment of agreements with selected strategic suppliers and subcontractors.

  • Monitors performance of strategic suppliers and subcontractors, and facilitates and report early identification and timely resolution of potential problems, changes, disputes, and claims.

  • Assist in preparation, compilationand maintenanceof auditable records of the procurement process.

  • Support the maintenance and awareness of regional/global market conditions and delivery trends to determine future availability and pricing probability of strategic goods and services.

  • Supports proposals for new business by identifying lists of potential suppliers, and developing pricing strategies for all subcontracted and goods services.

  • Assist with Requests for Proposals (RFP), evaluation of subcontractor proposals, plans and negotiations, and prepares cost and price analyses, risk analyses, bid analysis summaries,

  • Monitors and reporting of subcontractor performance, issues amendments to subcontracts and manages the performance of subcontractors.

  • Assist in the resolution of disputes with subcontractors and evaluates subcontractor performance.

  • Assist with purchase orders and subcontracts compliance with requirements, and appropriateness of invoices and payment. Support of Invoice reconciliations with Accounts Payable and communication with supplier

Level Specific Responsibilities :

Business

  • Works with the Company Supplier Qualifications and financial systems

  • Understands Supplier Qualification principles and systems

  • Good working knowledge of Purchasing and Subcontracting terminology,

  • Recognizes Purchasing and subcontracting processes/project actions that may impact the project.

  • Understand financial principles as pertaining to Invoice reconciliations and payments

Technical

  • Assists in the identification of sources to meet company strategic goals.

  • Supports the evaluation of source capabilities and obtains pertinent information from the sources and reports.

  • Assists, and may participate in discussions with sources.

  • Assists in monitoring the performance of suppliers and subcontractors and reporting

  • Possesses the skills for analysing data via multiple procurement and financial systems

  • Assist with the tabulation of proposals and assists in proposal analysis, price and cost analysis, and establishing price reasonableness.

  • Assists in the preparation of the negotiation strategy and may participate in negotiation meetings with suppliers/subcontractors.

  • Assist in the preparation of client approval packages prior to award.

  • Assists in the preparation of Purchases and subcontracting reports.

  • Assist in the evaluation of disputes with supplier and subcontractors and support review of invoices and resolution of discrepancies with Accounts Payable.

Minimum Requirements

  • Entrants to this position require 1-2 years of experience in engineering, procurement, construction, maintenance projects in Purchasing and Subcontracting or other financial, procurement management function.

  • Possesses the ability to perform basic purchasing and subcontracting functions.

  • Strong skills in problem resolution.

  • Understands basic legal terminology.

  • Understand Purchasing and Subcontracting processes.

  • Understands the Supplier Qualification processes.

  • Has strong computer skills and analytical reporting, ability to use procurement and financial management systems.

Preferred Qualifications

Bachelor’s degree in business, engineering, construction management, economics, finance or demonstrated equivalent combination of education, training and related experience

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

NOTICE TO THIRD PARTY AGENCIES:

Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.