AECOM Administrative Assistant in Sherwood Pak, Alberta

Business Line Oil + Gas

Position Title Administrative Assistant

Canada - Alberta

Sherwood Pak

Job Summary

AECOM is seeking an Administrative Assistant to be based in our Sherwood Park, Alberta location.

This position will provide standard secretarial support to one or more members within a company or business unit. Maintains routine/confidential records; maintains appointment schedules; types reports, letters and memos; answers/places telephone calls; obtains data and responds to general inquiries. Responsible for organizing personal work routines. Typically may work with the management group, a division/department manager, or a more senior officer in a small organization. Typically works with moderate guidance, accountable for individual results and impact on work group.

May include the following responsibilities:

  • Provide general administrative expertise to the office or team / department and demonstrate a solid understanding of the terminology and function of the group.

  • Forming and utilizing a base knowledge of all major departments in the company.

  • The incumbent will be utilizing previous experience and formal training to demonstrate knowledge of Company policy and procedure and team / department goals.

  • Providing input and analyses into specific area as requested and developing a broader familiarity with processes to select and utilize available resources to achieve maximum efficiency and effectiveness in completing routine assignments and special projects / tasks.

  • Key Responsibilities Areas:

  • Data entry into specific office computer administrative software programs, i.e.; accounting, payroll, information databases and spreadsheets;

  • Maintain and operating of online administrative systems;

  • Coding and processing expense, purchasing, material client / vendor form documents;

  • Composing, amending and proof reading routine and project specific correspondence, form letters and/or memos;

  • Assisting with the preparation of presentations, meetings, conferences and or symposiums;

  • Setting up and/or maintaining record management systems, may include confidential and sensitive information for team or department;

  • Receives inquiries and provides information or re-directs as necessary;

  • Collating and filing documents;

  • Makes recommendations and / or implements improvements to work methods;

  • Assists on other projects as required.

  • May provide supervision and guidance to junior staff: file clerk, receptionist, office administrator

Minimum Requirements

  • Minimum of high school diploma required

  • Minimum of 1-3 years of experience required

Preferred Qualifications

  • Intermediate Computer Skills: MS Office – Word, Excel, Power Point, Visio and Outlook.

  • Ability to efficiently and effectively prioritize multiple high priority tasks efficiently and work within deadlines.

  • Strong interpersonal and oral/written communication skills

  • Ability to handle confidential information

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

NOTICE TO THIRD PARTY AGENCIES:

Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Country Canada

Position Status Full-Time

Requisition/Vacancy No. 162075BR