AECOM Personnel Asst. 1 in San Antonio, Texas
Requisition/Vacancy No. 151626BR
Position Title Personnel Asst. 1
Job Category Administrative Support / Secretarial
Business Line Government
Country United States of America
State/Province/Region USA - Texas
City San Antonio
Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at www.aecom.com.
About the Business Line
AECOM’s Global Support Services (GSS) organization resides within AECOM’s Government business line and is comprised of three divisions — International Development, Operations and Mission Support, and Global Programs. GSS has the international presence, personnel networks and procurement infrastructure to deliver support for any mission, anywhere. We optimize the reliability, availability and sustainability of equipment, logistics systems and facilities for clients around the world. GSS supports the U.S. Government, non-U.S. Governments and industry clients with worldwide program management, planning, design, operations and maintenance, logistics, aviation services, security, international development, environmental and civil engineering and mission and intelligence support.
This position is contingent upon contract award.
This work will be performed in various locations: Alabama, Florida, Georgia, Louisiana, Mississippi, South Carolina, Texas, Puerto Rico, Hawaii and Guam.
Provides clerical, administrative, and technical support to the Human Resources function. The work involves a variety of general personnel clerical tasks in such areas as employee records, benefits, training, employment/staffing, compensation, employee labor relations, EEO procedures and policy administration. Works under general supervision of higher-level personnel.
Handle incoming and outgoing correspondence. Opens, date stamps, and distributes incoming mail. Prepares and sends outgoing mail including benefit change information.
Perform typing, word processing, spreadsheet, and data base work. Maintains correspondence, forms, listings, files, reports, and automated personnel records and information. Reconciles data in the automated Human Resources Information Systems (HRIS) and other sources of employee information.
Prepare and process a complete range of personnel actions including hires (i.e., regular full-time, temporary, and part-time employees), rehires, terminations, transfers, pay changes, etc.
May notify employees when medical and dental benefits become effective and ensures that corresponding payroll deductions are made.Schedules pre- and post-employment drug tests.
Provide and obtain employee information, checks references, and prepares Background Investigation paperwork.
May participate in new hire orientations and assists in the compilation and preparation of forms, reports, and projects. And prepares new hire packets.
Perform all other position related duties as assigned or requested.
Work Environment, Physical Demands, and Mental Demands:
Typical office environment with no unusual hazards, occasional lifting to 20 pounds, kneeling, standing, and walking, routinely sitting and constant use of speech/hearing abilities for communication, constant mental alertness, must possess planning/organizing skills, and must be able to work under deadlines.
Safety - AECOM enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams.
Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the AECOM Quality Policy and carry out job activities in compliance with applicable AECOM Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.
Procedure Compliance - Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.
High school diploma or GED equivalent with 0-2 years of related HR experience.
A good working knowledge of Human Resources terminology and practices are a must.
Good communications (verbal and written), organizational and analytical skills required.
Must have a working knowledge of Microsoft Office applications/software.
Position may require the ability to pass and maintain a U.S. Government security clearance.
Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access.
Must be able to obtain and maintain a Common Access Card (CAC) or Rapid Gate Pass if required.
Must pass a pre-employment drug screen and a government background check.
Must be able to speak, read, write and understand English.
Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States.
Preferred Qualifications N/A
What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.
AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here at http://www.aecom.com/content/wp-content/uploads/2016/01/EEO-is-the-Law-poster-supplement.pdf to view the EEO Is The Law poster.
NOTICE TO THIRD PARTY AGENCIES:
Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.