AECOM Administration Officer in Rockhampton, Australia

Requisition/Vacancy No. 156987BR

Position Title Administration Officer

Job Category Administrative Support / Secretarial

Business Line Support/Cross Services

Country Australia

State/Province/Region AU - Queensland

City Rockhampton

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at

About the Business Line

AECOM Shared Services

We support our employees globally by coordinating and managing the day-to-day operations of General Accounting, Human Resources, Administration, Marketing and Information Technology. We pride ourselves on ensuring we deliver the best customer service possible to our people while building trust and relationships with all of our constituents.

Job Summary

AECOM’s Rockhampton Office has an opportunity for an Administration Officer to support the success of our regional team. As part of your role, you will build key relationships with all staff members, including senior managers and technical staff, to provide general administration and project support.

As the first point-of-contact for clients and visitors, both in the office and over the telephone, you will be responsible for the general reception area and ensuring positive interactions with our internal and external stakeholders. In addition to general administrative support, you will assist with bid coordination and document formatting; ensuring project teams have a high level of support to deliver their project requirements.

In addition, your duties will also include, but are not limited to:

• Meeting preparation;

• Travel bookings;

• Coordinating industry events and client functions;

• Managing access cards, cab charge process, stationary;

• Taking minutes and agendas;

• Document control and filing for the office;

• Supporting bid coordination including document formatting, presentations and reporting.

Minimum Requirements

• 2+ years’ experience in a similar role requiring focus on administrative support;

• Previous experience within a dynamic, consulting environment will be highly regarded.

This position is ideal for professional who is looking to further develop their career, working with a collaborative and highly driven regional team. You will be a highly motivated and enthusiastic team player who is able to prioritise multiple tasks and meet deadlines. You will have a strong customer-service focus and the ability to remain agile in your approach.

Preferred Qualifications

• Strong Microsoft Office Package experience (Particularly Word)

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.


Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.