AECOM Contract Administrator CONSTRUCTION in Richmond Hill, Ontario

Requisition/Vacancy No. 156651BR

Position Title Contract Administrator CONSTRUCTION

Job Category Legal and Compliance

Business Line Transportation

Country Canada

State/Province/Region CAN - Ontario

City Richmond Hill

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at

About the Business Line


We provide professional services in areas such as aviation, transit, freight rail, highways and bridges, planning, and ports and marine. Our global network of top-tier specialists delivers comprehensive services over the full life cycle of a project to benefit clients in government and private industries.

Job Summary

The Transportation Division of AECOM is seeking a motivated Transportation Contract Administrator for immediate employment out of the Richmond Hill, ON office.

The applicant will be responsible for the following tasks:

  • Be directly responsible for the day-to-day management of the assigned Construction Administration project

  • Monitor construction work for compliance with plans, standards and specifications prior to approving work and progress payments. Address the requirements of client’s policies and procedures manual

  • Be fully aware of project specific issues, including technical and construction-related issues and those related to high traffic volumes, traffic control, staging and associated safety concerns

  • Co-ordinate the provision of Quality Assurance services by sub-consultants and / or third-party laboratories

  • Ensure that construction material samples are delivered to the appropriate laboratories in a timely fashion, in suitable condition and with proper identification and WHMIS labels and as per Dangerous Goods Legislation

  • Review contract design package to ensure calculations are in agreement with the contract quantities. Search for all errors and omissions within the contract documents

  • Review contractor’s QC and QVE Declarations

  • Prepare the Contractor’s Quality Compliance checklist and monitor compliance, review incident submissions and issue deviations as required and compile a summary of incidents and deviations

  • Review and approve the contractor’s original Critical Path Schedule and review all updates

  • Establish and maintain effective relationships with contractors, client, other outside agencies, property owners and the traveling public

  • Apply the Occupational Health and Safety Act and monitor the contractor’s operation in this regard, ensuring that safe passage is provided for the traveling public

  • Supervise and coordinate sub-ordinate staff and ensure that they receive on-the-job training

  • Ensure that sufficient data is obtained through the life of the contract to substantiate contractor’s progress and final payment certificates. Review and process all contractor payment certificates

  • Integrate contract administration activities with those of the contractor

  • Direct staff in recording the work done, completing survey work, obtaining cross sections and grade checks for calculation of quantities for payment purposes

  • Maintain Contract Administrator’s diary of daily activities

  • Issue Instruction Notices for changes in the work, approvals, transmittal of documents, safety issues, non-compliance of the contract, warnings, suspension of work, stop work orders, etc.

  • Chair meetings, including the Pre-Start, Pre-Pave, Pre-Pour, Monthly Site Meetings, Final Completion Meeting, Design Debriefing and other site meetings as required. Prepare and distribute agendas and minutes

  • Prepare a Monthly Status Report for the client detailing construction and administration activities for the month

  • Prepare the Record of Working Days form (when required by contract documents) on a weekly basis and determine the controlling operation on a daily basis

  • Initiate Change Orders, negotiate price agreements and maintain the MTO’s Change Order Summary (CAS)

  • Ensure that the claims process and timeframes for resolution documented in the contract documents are followed

  • Review and make recommendations on contractor Extension of Time requests

  • Review contractor proposals, Certificates of Component, Certificates of Conformance, stamped drawings, material certificates, facilities and personal certifications, electrical service manuals and designated sources list. Ensure all Quality Verification Engineer certifications are obtained

  • Prepare contractor’s Warning of Infraction Report and provide substantiating documentation, as required

  • Generate the Certificate of Substantial Performance

  • Generate the contract acceptance checklist prior to the Final Acceptance Meeting

  • Prepare Project Construction Report, Contractor Performance Rating and Summary of Quality Compliance Deviations

  • Compile the Final Estimate

  • Complete the Pit and Quarry after-use report

  • Evaluate the design consultant

  • Other duties as assigned

Minimum Requirements

  • 7+ years' experience

  • OACETT rcca or PEO P.Eng. designation required

  • Must have successfully passed MTO’s T131 Advanced Claims / Dispute Resolution course

  • Must be willing to work extended / irregular shifts, including nights and weekends

Preferred Qualifications

  • Experience acting as Contract Administrator on at least three previous MTO projects

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.


Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.