AECOM Project Administrative Specialist in Richland, Washington

Requisition/Vacancy No. 150250BR

Position Title Project Administrative Specialist

Job Category Administrative Support / Secretarial

Business Line Government

Country United States of America

State/Province/Region USA - Washington

City Richland

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at www.aecom.com.

About the Business Line

Government

AECOM works with national and local governments around the world to manage and support critical programs in the areas of defense, security and intelligence; energy and climate change; environmental cleanup and waste management; infrastructure development, protection and resilience; and international development. Our global operations and connected expertise enable us to provide cutting-edge, relevant and cost-effective solutions that help our clients safeguard and enrich society and the world we live in.

Job Summary

AECOM has an exciting opportunity for an experienced Project Administrative Specialist on our Apogee Project located in Richland Washington. This position provides support for the Implementation and Sustainability department in a variety of capacities including the review and processing of forms, correspondence, government deliverables and deliverables tracking, overseeing with the web-based reporting system, proposal support, and other diversified activities in accordance with Apogee’s values, policies and procedures. This position requires excellent communication skills with internal and external clients. Ensure project is in compliance with the guidelines and due dates set forth by the client. Draft, revise, and format technical correspondence as needed. Format and edit documents such as deliverables, program deliverables tracker, and other documents as needed. Review, revision, and formatting of technical documents such as Field Change Requests, Design Requirements Documents, and Amendments to the Designs. Ability to modify and/or create graphics needed in Design Requirement Documents using design software such as Adobe. Coordinate required documents including drawings, associated costs, etc. from a team consisting of internal team members and subcontractors. Provide training to subcontractors and internal team members as needed when program guidance changes. Review project schedules to ensure compliance with program guidance timelines and provide input to subcontractors when revisions are required. Coordination of proposals; including review, and editorial changes. Provide input to Project Controls on budgets of open projects, ensuring project labor and travel budget is on target. Maintain and provide administrative support for the web-based reporting system. Attend project meetings as required. This job description in no way states, nor does it imply, that these are the only duties to be performed by an employee in this position. The job holder will be required to follow any other instructions and to perform any other appropriate, job related duties requested by his/her supervisor.

Minimum Requirements

  • Bachelor’s degree in a related field and at least four (4) years performing duties equivalent in level of responsibility to above; or any equivalent combination of experience and training that provides the required knowledge, skills and abilities.

  • Must be willing to sign a Non-Disclosure Agreement.

  • The job holder may require additional job-related certification and/or training during the course of employment for specific tasks and/or project and/or field operations support.

  • Strong attention to detail.

  • Ability to multi-task with multiple complex projects daily and ability to switch gears quickly and efficiently multiple times each day.

  • Team player who works well with others.

  • Proficient in Microsoft Office.

  • Proficient in Adobe Pro.

  • Some travel may be required.

Preferred Qualifications

  • Project Management experience preferred.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here at http://www.aecom.com/content/wp-content/uploads/2016/01/EEO-is-the-Law-poster-supplement.pdf to view the EEO Is The Law poster.