AECOM Mission Support Administrator in Reston, Virginia
Business Line Government
Position Title Mission Support Administrator
United States of America - Virginia
AECOM is seeking a Mission Support Administrator for our VA location. Must have ACTIVE TS/SCI w/ FSPOLY clearance.
Duties/Tasks and Responsibilities
Mission Support Administrators perform a wide range of duties. Depending on the functions and business areas supported, duties may include the following:
Calendars, phones, email
Maintains a schedule of appointments for a manager or office
Monitors e-mail and telephones of manager(s) or office members
Answers routine telephone calls, direct calls or takes messages
Documents and correspondences
Drafts, proofreads, and edits, routine correspondences
Tracks status of incoming and outgoing cable traffic
Produces other documents such as instructions, spreadsheets, presentations, and reports
Filing and information management
Maintains tracking records and filing systems
Maintains and updates databases or spreadsheets
Performs data input, data collection and research; retrieves information or documents from databases and the Internet
Serves as a focal point for response to queries regarding local in-house and Agency-wide administrative databases.
Assists in the planning, scheduling, organizing, and execution of meetings, conferences, and off-sites
Participates in meetings and events: may serve as recorder or working member of group, and may brief or present administrative support related information
Prepares travel arrangements for unit managers and others
Greets and/or escorts visitors and guests
Opens, sorts and distributes incoming mail, newspapers, faxes, and other publications/documents
Performs back up duties for other offices within the directorate/office
Implements new administrative support processes
- Passes and receives clearances and prepares access lists
Assists in the ordering of supplies and arranges for the repair of office equipment
Issues equipment, records, receipts, or supplies
Establishes administrative contacts and professional relationships for networking and liaison across the Agency/IC
Ensures that management, co-workers, customers, and stakeholders are informed on pertinent matters
Responds on a daily basis to staff’s needs and to customers’ questions and inquiries
Six months of prior administrative support or comparable experience, preferably in an office environment; applicable vocational education may be substituted for work experience.
High School diploma or GED equivalent.
Basic skill in the use of MS Office
Basic interpersonal skills to establish and maintain effective working relationships
Basic skills to learn and perform routine tasks
Basic skills to operate general office equipment and conduct internal transactional applications
What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.
AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here at http://www.aecom.com/content/wp-content/uploads/2016/01/EEO-is-the-Law-poster-supplement.pdf to view the EEO Is The Law poster.
NOTICE TO THIRD PARTY AGENCIES:
Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.
Job Category Administrative Support / Secretarial
Country United States of America
Position Status Full-Time
Requisition/Vacancy No. 156352BR