AECOM Administrative Assistant in Orange, California

Business Line Environment

Position Title Administrative Assistant

United States of America - California


Job Summary

AECOM is actively seeking a creative, highly talented Administrative Assistant for immediate employment for the Orange office. AECOM is proud to provide our employees with exciting, challenging projects.

The responsibilities of this position include, but are not limited to, those listed below:

  • Assist Project Managers with project administration, financial and administrative support

  • Assist Project Managers with preparation of reports/proposals

  • Assist Project Managers with new on line applications for managing their projects.

  • Accurate and timely word processing of correspondence/reports/specifications as per established standards

  • Document review and editing capabilities, attention to detail a must

  • Document control – ensures quality management procedures are being followed

  • Prepares reports including the researching, compiling, and summarizing of data

  • Maintains routine/confidential records and files

  • Compile routine correspondence

  • Answers/places telephone calls and schedule meetings as required including conference calls/WebEx sessions

  • Assist with maintenance of off-site storage system (Iron Mountain Storage) and electronic storage requirements

  • Participate in SH&E Committee as well as Social Committee

  • Organization and prioritization of assignments and taking initiative to follow through on pending items

Minimum Requirements

  • High School Diploma or equivalent

  • Strong and proven oral and written communication skills

  • Ability to work in an environment that is deadline orientated as well as emphasizes quality standards and processes

  • Some knowledge of project controls, best practices, methodologies, procedures, tools etc. as new hire will be expected to liaison with our Project Controls Team on various large scale projects

  • High level of proficiency in Microsoft Office Applications including Word, Excel, PowerPoint

  • Outlook email and calendar experience required

  • Internet Explorer, Windows Explorer, Adobe Acrobat Pro experience is required

  • Comfortable with communication tools such as WebEx, Jabber, Lync

  • Effective planning and organization skills; detail-oriented and deadline driven

  • Fast learner; must be able to think outside of the box, a go getter and problem solve quickly

  • High energy, enthusiastic and dependable individual; excels in challenging environment

  • Must have a valid driver's license

Preferred Qualifications

  • 3+ years' experience

  • Consulting Experience is preferred

  • Video Conferencing and or Telepresence Experience would be an asset

  • Microsoft Project as well as SharePoint experience would be an assetonments

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here at to view the EEO Is The Law poster.


Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 160885BR