AECOM Operations Support Specialist II in Oak Ridge, Tennessee
Requisition/Vacancy No. 152525BR
Position Title Operations Support Specialist II
Job Category Logistics and Supply Chain
Business Line Government
Country United States of America
State/Province/Region USA - Tennessee
City Oak Ridge
Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at www.aecom.com.
About the Business Line
AECOM works with national and local governments around the world to manage and support critical programs in the areas of defense, security and intelligence; energy and climate change; environmental cleanup and waste management; infrastructure development, protection and resilience; and international development. Our global operations and connected expertise enable us to provide cutting-edge, relevant and cost-effective solutions that help our clients safeguard and enrich society and the world we live in.
This position reports to the Supply Chain Manager.
Plans, controls, and carries out the administrative activities of one or more key result areas, e.g., document control, communications control, file administration, procurement support, and customer administrative support. When designated, acts as project administrator on a small project or study within the Supply Chain organization. Implements established administrative procedures and processes for the organization.
Reviews incoming communications, work orders, and service requests for subject matter content and routes them to the appropriate manager or staff member attention. Composes routine correspondence in response to request for department services, answers inquiries from other departments, area offices, or outside entities.
Monitors follow-up actions required by managers.
Extracts data from reference material, either semi-technical or non-technical in scope. Complies, analyzes, and prepares or helps prepare information for studies or reports such as organization planning, charts, graphs, and work forecasts.
Coordinates and schedules meetings, presentations, and training/briefing sessions for the organization and assists in generating, coordinating and organizing all necessary materials.
Provides input into the development and implementation of project/department procedures and processes
Tracks the progress of procedure and document revisions to ensure that required reviews and approvals are completed and the formal issuance of the document or procedure.
Processes all document types through in accordance with well-defined procedures and guidelines.
Performs data entry using document management system to register documents, maintain databases, and produce logs, transmittals, and other reports. Enters data and produces reports using other standard office automation or project/department-specific computer applications.
Establishes and maintains a filing system and record copies of project or departmental documents, such as procurement and supplier documents, manuals and procedures, communications, or any other department-specific materials.
Conducts or participates in periodic assessments of document control processes to ensure accuracy and consistency and verify procedural implementation
Participates in records turnover activities.
Coordinates installation of computer software/hardware and solves related issues within the group.
May act as a project/department system administrator.
May coordinate with IT to authorize access to systems.
May coordinate with space planning personnel to support physical layout and space requirements, personnel moves including furniture, telephones, computers, and filing equipment; prepares roster of project team members and external customer personnel
May act as the Training Point of Contact for the department.
Compiles information, analyzes and/or prepares routine studies and reports, as directed by the manager.
Collects and summarizes data for department and organizational metrics. .
Ensures that the mail is distributed to the organization
Responsible under general direction for more than one administrative functions.
May coordinate work between project, departments, customer and other UCOR management.
May function as project administrator on small project or study.
Handles routine and complex items independently
Provides support of a highly responsible and confidential nature
Independently anticipates problems and changing priorities; alerts managers and may take action to adapt manager’s schedule/commitments accordingly.
Provides guidance on administrative policies and procedures to personnel with the work group.
Support the LEAN Program by identifying and working to eliminate waste from work processes.
Assignment Ends: 7/31/2020
URS | CH2M Oak Ridge LLC (UCOR) prohibits smoking in enclosed areas, including company vehicles.
NOTE: Candidates eligible for 3161 status must so indicate on their résumé or cover sheet and provide a copy of their
3161 Preference-In-Hiring Eligibility form with each résumé. Section 3161 of the National Defense
Authorization Act requires UCOR to give preference-in-hiring to qualified 3161 eligible displaced Department
of Energy (DOE) contractor employees before other external hiring on DOE-funded work takes place.
Only web applications are going to be considered.
PLEASE NOTE: This job posting will close at 5:00PM (EST) on February 22, 2017. In order to be considered for this position you must apply before the closing date using the appropriate link below.
For external applicants (i.e. non-employees): go to the UCOR Employment external web site: http://www.ucor.com/employment.html to submit your cover letter and résumé for a job posting.
For UCOR employees, go to the UCOR internal web site: http://intranet.ettp.gov and click on “J” for Job Postings.
URS | CH2M Oak Ridge LLC is an Equal Opportunity Employer: Minority/Female/Disability/Veteran
Bachelor’s degree or equivalent combination of relevant experience and education.
Excellent oral and written communication skills.
Demonstrated knowledge of automated applications relative to document control, scheduling, and collaboration.
Demonstrated ability to set up and maintain project, document control, or departmental filing systems and procedures.
General experience in all areas of document control.
Ability to compile and analyze data.
Strong organizational skills.
Effective interpersonal skills and customer service skills.
Knowledge of project/department organizational structure, functions, and procedures.
Demonstrated knowledge in one or more administrative function(s).
Thorough knowledge of department standard automation tools.
Familiarity of LEAN philosophy and activities.
Demonstration of UCOR’s safety philosophy though personal safe behavior/work practices.
What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.
AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here at http://www.aecom.com/content/wp-content/uploads/2016/01/EEO-is-the-Law-poster-supplement.pdf to view the EEO Is The Law poster.
NOTICE TO THIRD PARTY AGENCIES:
Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.