AECOM Program Management Support Specialist 3 in Norfolk, Virginia

Requisition/Vacancy No. 144578BR

Position Title Program Management Support Specialist 3

Job Category Administrative Support / Secretarial

Business Line Government

Country United States of America

State/Province/Region USA - Virginia

City Norfolk

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at

About the Business Line


AECOM works with national and local governments around the world to manage and support critical programs in the areas of defense, security and intelligence; energy and climate change; environmental cleanup and waste management; infrastructure development, protection and resilience; and international development. Our global operations and connected expertise enable us to provide cutting-edge, relevant and cost-effective solutions that help our clients safeguard and enrich society and the world we live in.

Job Summary

AECOM is seeking a Program Management Support Specialist to join our Norfolk, VA team. This position will sit onsite at the Mid-Atlantic Regional Maintenance Center (MARMC) supporting Hull, Mechanical and Electrical technical codes. Position provides program management support and analysis to include routine and non-routine program correspondence, documentation, presentations, briefings and program reports.

Essential Responsibilities:

  1. Interface with MARMC leadership for planning, prioritization, and issue resolution of overall activities in the support of and achievement of customer goals.

  2. Coordinate and maintain program documentation including plans, schedules, briefings, reports correspondence, contracts/contract modifications, technical instructions/procedures and/or related material.

  3. Prepare routine and non-routine program correspondence, documentation and reports.

  4. Create and maintain master files/schedules related to program history, execution and status for the life of the program (inception to disposal).

  5. Review, evaluate and provide assessments of technical and non-technical program reports; research specific areas and prepare findings.

  6. Perform all other related duties as assigned or requested.

Minimum Requirements

  • Bachelors degree in Business Administration or a related field; five (5) years experience in the last10 years in technical writing.

  • Requires operation application software including word-processing, spreadsheet programs and data base development.

  • Good written and verbal communication skills.

  • Experience in technical documents, technical manuals, charts, graphs, and engineering drawings.

  • Working knowledge of word-processing and integrated software applications.

  • Experience in writing and editing technical documents.

  • Strong MS Excel, MS Word and MS PowerPoint, MS Access skills. MS Access preferred.

  • Organizational skills and ability to perform detail-oriented work are required.

  • Familiar with DoD and/or DoN HM&E specific terminology, manuals, plans and procedures.

  • Position may require travel.

  • Position requires ACTIVE Security Clearance, ability to obtain a Common Access Card, which requires US citizenship.

Preferred Qualifications

  • Experience in collecting and analyzing employee training matrices and providing written or oral summary reports for managers.

  • Experience developing best practices from analytical reports and data basis.

  • Ability to analyze employee training and professional progress reports.

  • Experience in a professional environment presenting oral or written reports.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here at to view the EEO Is The Law poster.