AECOM Administrative Support in Norfolk, Virginia

Requisition/Vacancy No. 151820BR

Position Title Administrative Support

Job Category Program and Project Management

Business Line Government

Country United States of America

State/Province/Region USA - Virginia

City Norfolk

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at www.aecom.com.

About the Business Line

Government

AECOM works with national and local governments around the world to manage and support critical programs in the areas of defense, security and intelligence; energy and climate change; environmental cleanup and waste management; infrastructure development, protection and resilience; and international development. Our global operations and connected expertise enable us to provide cutting-edge, relevant and cost-effective solutions that help our clients safeguard and enrich society and the world we live in.

Job Summary

AECOM is actively seeking a Word Processor III to provide program and administrative support to MARMC Code 280 Managers including word processing, budget and workload review, reporting, and presentation of data. The position will be located at MARMC Building LF-18 on the Norfolk Naval Base, Norfolk, Virginia.

  1. Provide program support and interface for the Code 280 Division/Department managers utilizing programming support to track, monitor, analyze, and report related to MARMC historical, workload, budget, and funding data, current execution, and projections.

  2. Provide reporting functions including plans, schedules, program/project, technical, time, and correspondence/Naval message documentation in support of MARMC.

  3. Prepare, update and maintain programmatic material consisting of briefs, presentations, charts, graphs, and metrics, etc.

  4. Provide word processing support to identify various branch, division, and department managers, command websites, documentation, and storage lockers/areas in accordance with Records Management requirements at MARMC.

  5. Provide word processing and coordination support for management meetings, inventory assessments, zone inspections, and various audits.

Minimum Requirements

  • A minimum of 2 years experience within last 5 years of practical word processing requiring a general knowledge of varied and advanced functions of different types of software.

  • ​A minimum of 1 year specialized experience within last 5 years of practical word processing which includes the organization and formatting of technical manuscripts and associated data to produce final documentation from rough drafts provided by engineers and technicians; a comprehensive knowledge of software applications and office practices, and a high degree of skill in applying software functions to prepare complex and detailed documents.

  • Experience in U.S. Navy engineering and technical environment.

  • Strong Microsoft Office product skills including MS Excel, MS Word and MS PowerPoint, MS Access skills; must have strong experience in MS Access including embedded Visual Basic for Applications (VBA) for database development and manipulation.

  • Strong organizational skills and ability to perform detail-oriented work.

  • May require occasional travel, possibly 5% of the time.

  • Current Active Secret Security Clearance and ability to obtain a Common Access Card required.

Preferred Qualifications

  • Bachelor's Degree desired

  • Desired experience in transcription of written text into type written documents using correct and appropriate formats regarding DOD and commercial correspondence.

  • Experience in collecting and analyzing historical, workload, budget projections and execution and funding data.

  • Experience in preparing, updating and maintaining programmatic material consisting of briefs, presentations, charts, graphs, and metrics, etc.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here at http://www.aecom.com/content/wp-content/uploads/2016/01/EEO-is-the-Law-poster-supplement.pdf to view the EEO Is The Law poster.