AECOM Executive Assistant in Melbourne, Australia

Requisition/Vacancy No. 151712BR

Position Title Executive Assistant

Job Category Administrative Support / Secretarial

Business Line Support/Cross Services

Country Australia

State/Province/Region AU - Victoria

City Melbourne

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at www.aecom.com.

About the Business Line

AECOM Shared Services

We support our employees globally by coordinating and managing the day-to-day operations of General Accounting, Human Resources, Administration, Marketing and Information Technology. We pride ourselves on ensuring we deliver the best customer service possible to our people while building trust and relationships with all of our constituents.

Job Summary

We have an unique opportunity for a self-motivated and proactive Executive Assistant to join our AECOM team to provide administrative and business support to both the Australia New Zealand Chief Counsel and the Market Sector Director – Oil and Gas.

AECOM provides a great a place to work, where we place a high priority on a positive culture, fun and an engaging work environment. We offer career development and mentoring, as well as social and wellbeing opportunities. AECOM has been recognised for our commitment to gender equity, value diversity and have a genuine focus on flexibility.

In this role, you will be an integral part of a high performing team.

Key Responsibilities:

  • Liaise with executives and senior managers, stakeholders and internal clients

  • Provide administrative support to your direct reports and the ANZ legal team in the form of organising meetings, travel and accommodation, preparing and distributing agendas and meeting documents, taking and preparing minutes and ensuring follow up items are executed

  • Collate and integrate information from various sources to prepare letters, memos, administrative reports, presentations, minutes and other documents

  • Organise and provide administrative support for functions, conferences, meetings and other events

  • Manage a risk management database

  • Manage an ebilling web based database

  • Maintain effective working relationships with clients, colleagues and other stakeholders to support business outcomes

Minimum Requirements

The successful candidate will have:

  • A degree or qualification in a relevant field; and/or

  • Substantial relevant skills and work experiences

Preferred Qualifications

  • Tertiary qualifications in Business Administration (Desirable).

  • Understanding of the construction industry (Desirable).

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

NOTICE TO THIRD PARTY AGENCIES:

Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.