AECOM Administrative Assistant in McLean and Chantilly, Virginia

Business Line Government

Position Title Administrative Assistant

United States of America - Virginia

McLean and Chantilly

Job Summary

The Administrative Assistant will perform routine and technical typing assignments including general correspondence, bulletins, memos, technical bulletins and manuals, statistical reports, and financial materials. Additionally, perform routine clerical tasks such as filing, mail opening and distribution, answering and screening telephone calls, maintaining office files and various logs.

As an Administrative Specialist, one has the responsibility to:

  • Review Branch employee’s time punches and reconciles discrepancies and submits to payroll using E-Time.

  • Type/word process routine correspondence, reports, forms and memoranda from rough draft.

  • Complete work order on a daily basis and proofread for accuracy.

  • Maintain various logs and records such as production logs, long distance calls, etc.

  • Order general office supplies.

  • Post changes to regulations, and ensures that information posted on the bulletin boards is current.

  • Answer telephone, screen calls, receives messages, and operates standard office equipment.

  • Photocopy reports and correspondence and distributes to appropriate personnel.

  • Maintain current correspondence files, reports and memoranda.

  • Answer routine inquires, directs visitors to proper locations, and may prepare simple charts and graphs.

  • Operate MAXIMO Work Management System.

  • Perform other duties as assigned or directed.

Minimum Requirements

  • Must possess ability to work with minimum supervision.

  • Must be able to read, write and understand the English Language.

  • Must be able to type (45) words a minute

  • High School diploma or GED required

  • Secretarial courses at an accredited Institution

  • Must be a U.S. Citizen, able to obtain and maintain a Top Secret Security Clearance.

  • No relocation provided.

Preferred Qualifications

  • Prefer at least two years’ experience as receptionist or office manager.

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What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here at http://www.aecom.com/content/wp-content/uploads/2016/01/EEO-is-the-Law-poster-supplement.pdf to view the EEO Is The Law poster.

NOTICE TO THIRD PARTY AGENCIES:

Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 168443BR