AECOM Senior Executive Assistant in Los Angeles, California

Requisition/Vacancy No. 157059BR

Position Title Senior Executive Assistant

Job Category Administrative Support / Secretarial

Business Line AECOM Corporate

Country United States of America

State/Province/Region USA - California

City Los Angeles

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at www.aecom.com.

About the Business Line

AECOM Corporate

Our teams provide the strategic guidance that shapes the vision and direction for AECOM. We enable the success of our employees and our operations by ensuring they have the tools, information, resources and support they need to do their jobs.

Job Summary

As part of a team, but under own initiative with minimal supervision, this position will provide administrative support and activities for the President.

Key Areas of Responsibility:

  • Drive priorities and manage short-term and long-term schedules; prepare President for meetings and appointments; pre-review meeting materials for quality and take action on the President’s behalf when appropriate.

  • Oversee department budget and financial processes such as Purchase Ordering, Accounts Payable and the month end close process.

  • Manage and maintain demanding daily business appointment calendar; make recommendations to resolve scheduling conflicts.

  • Liaise with outside parties to manage appointments outside the office.

  • Maintain and manage extensive calendar for business and other appointments, make reservations as needed.

  • Screen heavy volume of incoming telephone calls, e-mail and regular mail.

  • Complex international and domestic travel arrangements and all logistics related there to, including working with 3rd party travel consultant to plan, make and verify travel arrangements for airline, hotel, etc.

  • Process travel itineraries and make changes before and during trips when necessary.

  • Manage special projects and events.

  • Process complex expense reports.

Minimum Requirements

  • 8-10+ years in an executive assistant capacity to C-suite leader of a Fortune 500 organization.

  • Advanced proficiency in Microsoft Office Suite.

  • Experience with Finance ERP systems and business analytics tools.

  • Good understanding and experience with financial processes such as Purchase Ordering, Accounts Payable and the month end close process.

  • Strong Excel skills for use in the analysis of data

  • Strong communication (both written and verbal) and interpersonal skills; good listener.

  • Service oriented and embraces change.

  • Discretion in handling confidential material, and high level of comfort liaising and interacting with senior executives and other stakeholders.

  • Ability to multi-task and prioritize a diversified workload, meeting established deadlines with minimal supervision.

  • Excellent organizational skills with focus on accuracy and attention to detail.

  • Good judgment, tact and initiative to make independent decisions when necessary.

  • Resourceful and able to maintain grace under pressure.

  • Proven ability to succeed in a demanding, fast-paced environment.

  • Schedule flexibility.

  • Solid understanding of business concepts.

Preferred Qualifications

  • Bachelor’s degree preferred.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here at http://www.aecom.com/deployedfiles/Internet/Careers/Diversity%20and%20Inclusion/EEO%20is%20the%20Law%20Poster%20Supplement.pdf to view the EEO Is The Law poster.