AECOM Senior Executive Assistant to Chairman & CEO (Century City Office) in Los Angeles, California

Business Line AECOM Corporate

Position Title Senior Executive Assistant to Chairman & CEO (Century City Office)

United States of America - California

Los Angeles

Job Summary

Hours for this position will be approximately 7 a.m. to 3:30 p.m. PST, Monday through Friday. Occasional evening and weekend work also expected. The position will be based in Century City, California.

As part of a team, but under own initiative with minimal supervision, this position will provide administrative support and activities to the Chairman and CEO and his team.

Key Areas of Responsibility:

Travel Coordination

  • Flight scheduling

  • Car service coordination

  • Hotels

  • Complex itinerary building

  • Docs/Visas/Immunizations

  • Attire information

  • Offsite workspace booking

  • Frequent flier and award point management

  • Booking support team travel

Other

  • Scan inbox for items to action

  • Morning and evening office organization

  • Secondary scheduling support

  • Meal order and plating

  • Phone coverage support

  • Manage draft email process

  • Requesting and organizing preparation materials

Minimum Requirements

  • 3-6 years in an executive assistant capacity to C-suite leader of a Fortune 500 organization.

  • Advanced proficiency in Microsoft Office Suite.

  • Strong communication (both written and verbal) and interpersonal skills; good listener.

  • Service oriented and embraces change.

  • Discretion in handling confidential material, and high level of comfort liaising and interacting with directors, senior executives and other stakeholders.

  • Ability to multi-task and prioritize a diversified workload, meeting established deadlines with minimal supervision.

  • Excellent organizational skills with focus on accuracy and attention to detail.

  • Good judgment, tact and initiative to make independent decisions when necessary.

  • Resourceful and able to maintain grace under pressure.

  • Proven ability to succeed in a demanding, fast-paced environment.

  • Schedule flexibility.

  • Understanding of business concepts.

Preferred Qualifications

  • Bachelor’s degree

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here at http://www.aecom.com/content/wp-content/uploads/2016/01/EEO-is-the-Law-poster-supplement.pdf to view the EEO Is The Law poster.

NOTICE TO THIRD PARTY AGENCIES:

Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 163091BR