AECOM Program Management Support Specialist in Linton, Indiana

Requisition/Vacancy No. 156905BR

Position Title Program Management Support Specialist

Job Category Program and Project Management

Business Line Government

Country United States of America

State/Province/Region USA - Indiana

City Linton

Why Choose AECOM? AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at www.aecom.com.

About the Business Line

Government

AECOM works with national and local governments around the world to manage and support critical programs in the areas of defense, security and intelligence; energy and climate change; environmental cleanup and waste management; infrastructure development, protection and resilience; and international development. Our global operations and connected expertise enable us to provide cutting-edge, relevant and cost-effective solutions that help our clients safeguard and enrich society and the world we live in.

Job Summary

AECOM has an immediate opportunity for a Program Analyst to join the Linton team providing program management support for the FC21/FC55 contracts.

Responsibilities include but will not be limited to the following:

  • Provide administrative leadership in the completion of contract tasks including responsibility for deliverables, cost tracking, and travel schedules.

  • On a daily basis, interface, coordinate, and advise internal functional team members on planning, prioritization, and issue resolution of overall activities in the support and achievement of customer goals by applying specific program knowledge and/or subject matter expertise in the execution of routine and non-routine tasks.

  • Interact and provide comments and assessment to internal and external customers on technical and non-technical program reports; research specific area(s), and prepare findings through the application of specific program knowledge and subject matter expertise, in the execution of program management tasks.

  • Analyze requirements, interface with other professionals to generate program documentation such as plans, schedules, briefings, reports, correspondence, contracts/contract modifications, technical instructions/procedures and/or related material.

  • Review, analyze, track, and provide comments and or assessments on project budgets, schedules and deliverables, conduct research into specific areas, prepare findings and report findings to the customer.

  • Create and maintain master files/schedules related to program history, execution and status for the life of the program (inception to disposal).

  • Provide clerical duties to include monitoring general office supply requirements to support staffing milestones and deliverable work completion as necessary.

  • Contribute to Days Sales Outstanding (DSO) goals by ensuring fully executed bi-weekly subcontractor labor invoice certifications are timely and accurate.

  • Consistently update, at a minimum on a weekly basis, posted general ledger costs into all manual database(s) to ensure outstanding obligations are known and ready for inclusion into the cost reports.

  • Monitor and review subcontractor costs against the contract. Generate subcontract purchase requisitions to ensure adequate funding on subcontractor purchase orders.

  • Maintain and update all travel schedules, ensuring availability of funding and receipt of appropriate travel approvals. Assist travelers with expense report creation/entry. Serve as manager proxy for expense review prior to approval.

  • Review limitation of funds burn rate notifications IAW with EVMS guidelines, prior to official submission.

  • Update financial data on management reports as requested.

  • Prepare accounts payable corrections as necessary.

  • Prepare and or review final deliverable documents for submission.

  • Develop and maintain Contract Data Requirements Lists (CDRLs).

  • Review and incorporate contract modifications into various contract trackers.

  • Prepare various documents for team members requiring Common Access Cards (CAC) and or SYSTEM AUTHORIZATION ACCESS REQUEST NAVY (SAAR-N) accounts.

  • Support program office data calls as required.

  • Contribute to contract quick closeout process, by performing a monthly reconciliation of older funding issues to include confirmation of cost funded, expended, billed, outstanding obligations, and final de-obligation recommendations.

  • Monitor fulfillment of contract requirements to ensure quality and timeliness of services/deliverables to various customers.

  • Participate in the investigation and resolution of contract/operational problems in conjunction with management personnel.

  • Support planning and execution of program reviews, Technical Interchange Meetings, and other meetings as required.

Minimum Requirements

Bachelor’s degree in Business Administration or a related field and 5 years of job related experience or equivalent. Excellent communication, interpersonal, organizational and analytical skills are required. The ability to self-manage priorities to meet deadlines is required. Experience with program financial management and general contracting knowledge is required. Working knowledge of word-processing and integrated software applications is required. Position requires the ability to pass and maintain a Security Clearance.

Preferred Qualifications

Proven work experience with Federal Acquisition Regulations (FAR); Earned Value Management System (EVMS); Costpoint and or related systems, and knowledge of Federal Travel Regulations Policy is desired.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here at http://www.aecom.com/content/wp-content/uploads/2016/01/EEO-is-the-Law-poster-supplement.pdf to view the EEO Is The Law poster.

NOTICE TO THIRD PARTY AGENCIES:

Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.